April Staff Meeting Notes

04-06-14 WESU All Staff meeting

Welcome: (Ben)
2nd to last meeting of the “Year”:
 Lots to cover:  Elections, pledge drive,  75th Anniversary, and more. Want to get out of here ASAP so we can all squeeze the remaining juice out of this lovely spring day!

(Ben) Big Birthday Present is in the works:  Details not finalized but we are hopefully receiving a donation of 13,500 records. This collection rival our own in girth and diversity and are in much better shape. Plus they are catalogued. This will enable us to replace many beat copies in our collection and fill in holes in our collection left by theft over the years.  It’s a huge project that will make for endless service hours!

Collection is in Queens, NYC and we will have to get it by the end of April. Will likely have to rent a moving van, unless someone here has such a vehicle. The collection is currently house in an 8’X10’ storage facility so it needs to be a Big  as well as heavy load bearing vehicle. We will likely rent a moving truck and store the records off site until the project is complete.  We will also need a few volunteers.

(Mary) Record Fair Success!! By anyone’s measure it was our best yet.
Thanks to our Events director Izzy and our ADDJ Lee Berman for coordinating the event.
Thanks also to Danielle Pruitt for getting the word out as well as all of the volunteers who transported tons of WESU records, CDs and merchandise back and forth and worked at our booth.
We can’t forget the DJs who did a great job too as well as some of our staff who were vendors.
The whole day was a great success thanks to you all. Overall we started

(Danielle) Program guides:  Please help distribute them. Good for Service hours. Let us know where you put them (around campus and listening area). Do not leave more than  ½ doz in any one location.
Thanks to Virgil for the nice design.

(Becca) Personnel
Service hours: 
Have you done yours?  Don’t forget to complete and document your required service
hours.   Students don’t forget that in order to qualify for a show in the Fall, you need to complete 4 service hours before you leave for summer.  CV’s you need to comepletee service hours before the summer season apps are due (likely sometime in early May)

Training: a Reminder that trainees are looking for internships. Please let Personnel know if you are willing to host an intern. Its good for service hours but you have to be willing to provide a quality hands on experience.
(Anything else?)

(Ben) Pledge drive:
Out Spring Pledge will slowly roll out over the course of April continuing through the end of May.
We are finalizing details for our new merchandise, designing our pledge packets, and
and starting to create on air promotions.
Keeping with our recently successful “kinder gentler” pledge drive model, we will not setup a phone bank to solicit telethon style donations unless we have to.

In addition to spreading the word over the air through recorded promotions and live pitches directing listeners to our website to make donations, in large part, the success of our pledge drive model depends on directly connecting with our supporters through personal interaction.

Many staffers have raised substantial support by reaching out to people off air. This includes using online social networking like Face Book and sending emails to your personal and radio contacts as well as finding opportunities through your and community networks.

Much of the success of our Winter Drive can be directly attributed to using Facebook to keep our fans updated on our progress and recognizing our donors in a very visible way on FB.

We should have packets ready to go in the next week or so. These will include a letter from Mary, including a fun WESU crossword puzzle, a program guide and a WESU pledge form.
WE EXPECT EACH AND EVERY DJ TO PUT AT LEAST 2 PACKETS IN THE HANDS OF LIKELY DONORS!

New Merchandise designs are still being finalized and will be revealed soon via email perhaps a sneak peak?  In the works are: New 2 sided T-Shirt and hoody as well as a new bumper sticker and for the first time, a WESU Tot Bag!

We will be sending more tips and specific details soon. We will also put our Pledge binders in the studios with current talking points, WESU thank you gifts, and general instructions.    Stay tuned and on the lookout for new promos in the air studio coming soon. We’ll need you to play those promotions regular with increasing frequency as the end of the season approaches.

Other Board stuff?


(Mary)  Elections for the 2014-15 Board of directors will happen at the next monthly staff meeting.
- Board Members should each introduce themselves and talk about their positions.
– Note which positions are open to the public.
– Staff should be encouraged to consider running for a board position.
– Candidates should publish a letter of intent on the bulletin board by sending an email to staff@wesufm.org
– Letters should be up by 2 weeks preceding the election 4/20 (only 2 weeks!)
– please note that if you will be abroad in the fall you cannot run but you can run if you’ll be abroad in the spring

-Pease think about running and talk with board members for more info about their positions and experience.

 

(Ben) 75 years:

Website: There’s now prominent links on our website directing people to WESU 75 anniversary related posts.

Events are taking a little longer than anticipated but we are making progress and have some good stuff in the works including a Concert next Week, a Seminar during Wesleyan reunion Commencement, a farm to table fundraising dinner event at O’Rourke’s Diner during harvest season,  an oldies concert for late summer, a reggae concert for September,  A city proclamation an all out  birthday bash in the fall, and more! If you have any specific ideas for events that you would like to produce, by all means – let me Know!  

75 year Programming:

There’s now prominent links on our website directing people to WESU 75 anniversary related posts.

Our 2 related programs have been well received.
BMs show, Welcome back has been helping us learn the history of WESU.

75 years of has been going great too:
April’s theme is: poetry and There’s a link to CC’s inaugural 75 years of Poetry show on the website right now.
May’s theme will be 75 Years of WESU and Wesleyan Related Artists hosted by Rob DeRosa

June will be 75 Years of African-American Musicians in honor of African-American Music Appreciation Month -

  • We need music submissions for both and still need a curator for June.
  • PLEASE – PLEASE – CONSIDER HELPING.
  • There are links to submit your song suggestions on the 75 anniversary page of our website.

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