Board Meeting — 10/11/16

WESU Board Meeting — 10/11/16

Renaissance Fair:

— Totally going this Saturday. Let’s find cars

— Must find a theme for us to dress up as

Record fair:

— Successful! So many thanks to Wyatt!

— Would be good to have more staff involvement

— Diverse representations of DJs, perhaps non-WESU? DJ Battle? Campus band? Let us pursue that for next semester

— More gimmicks all the time!

Board meeting time:

— Keeping it Tuesdays at 5pm


— Send Lara the pledge promos!

— Abby, Babe, Helly

— Swap promos out every 10-12 days

Pledge drive:

— Julia, send trainees his way

— We have already raised over $3500 going into the drive

— Ways to get people more involved in the pledge drive?

— Goal-setting spreadsheet could be helpful. Ben G. will make this

— Tabling in Usdan with T-shirts–way to double check the color of the shirts before they are printed?

— Concert or on-campus event? Could it be a partnership or closed-campus event–targeting students specifically. Beth will get started on this!

— Looking into putting money into WesCards: Beth

— Lara starting to name things at the station

— What about an open house? What about parents weekend? Yes, let us have that! We don’t need a ton of food on that. Can we get on the brochure? On Saturday of parent weekend. Beth is emailing

Ben’s notes:

-BM updated online pledge system with new items  and got a very brief web post up.
-BM also finalized T-shirt Graphic.
-BM will get Tally’s going on website and FB page.
-BM is working on getting pledge letter and mailing together
-Let’s make a google spreadsheet for pledge goal setting? It could be set to have a running tally so that every goal entered will be reflected in the remaining balance. This would help  DJs A) actually come up with a goal and B) see how the potential impact of that goal towards our total $20K goal.
What are other folks doing to help make the pledge drive a success? Board pledge goal? Pledge tally contest?


— Updated staff list


— Working on budget–if anyone has anything we think we should have, let Ben G know!

Sexual harassment policy:

— Zazie and I talked to Debbie

— Training with harassment one-pager to lay out expectations (using Wesleyan policy as a background)

— Training for Nov/Dec staff meetings–moving forward with this

— For B, must talk to Debbie before returning–anything else he would need to do? WIll vote on this next week


— Press release should be written for the pledge drive!

December 7th fundraising Dinner at Laboca:

– Great work, Bryan! For payment, can we just ask folks to send checks and or use our current online system. We can instruct them to enter “Laboca” in the other gift section of our online pledge form. Not sure what other options will be possible within university finance system.

Board Meeting Notes — 10/3/16

WESU Board Meeting — 10/3/16

Board Meeting:

— could we possibly change the time of the meeting? A doodle/when-to-meet should be sent out by Ben G.! Hadley cannot make the meetings as is on Tuesday evening


— Thanks for coming to individual meetings! For people who didn’t come, could Thursday/Friday work? Email Abby about the meeting times (probably this Friday)

Record Fair:

— We still need volunteers from 11-12pm. Lots of trainees are signing up

— 2-3pm and 3-4pm are slots open for DJs spinning vinyl–reach out to BZ to see if he is interested in spinning vinyl

— Will reach out to individual people that volunteered in the past

— Need cars for set-up 9-10am and breakdown 4-6pm

— Board members signing up for spots! Great

— Must post to Wesleying

— Also table at Usdan is confirmed (11-4pm)–we have a box to put stuff up there

— Always remind people to bring cash


— Posts made it to the Patch

— Aural Wes announce it and putting it on their weekend update

— Make sure it gets on Wesleying

— What about Argus? Beth will confirm with that too

Cromwell Record Fair:

— Wyatt, Adam, and Helly went

— Lots of people already said they were coming, a few people sending it out on their listservs

— Need to re-put up posters

Pledge Drive:

— T-shirt design needs to be finalized–do we like the sentient one vs. the ouija board–maybe should we use Michelle’s record fair poster image? Lara messaging the person who drew it

— Wyatt will ask a friend if they are able to make one this week

— Pledge drive promos at the end of the meeting! Lara will divide them into chunks and release them in intervals

— Mailing and flyers will go out soon


— Training is going well

— Posts for MD blog, how does that work? They should send them to the MDs (also post the charts weekly!)


— Spinitron is pretty locked for the season, but StreamRewind is still being sorted out. If you notice a gap, let Babe know at (he was right about the email!)

— Emailed S about the app a few weeks ago, no response yet. Babe will show up to the WesHack meeting


— Abby and Hadley will catch up later about her position

— Alert people with shows before/after alternating shows (let the staff who is who)

Harassment Policies:

— Zazie, Ben G, and Abby will meet with Debbie from the Office of Equity & Inclusion on Thursday at 9am. Julia will come as well (in North College)

— Anything we want to bring up as a board? We want to talk about an all-staff training, what we will do with B, and what we can write down for our policy (also clarifying our policy vs. Wes policy)

— We didn’t update staff member who formally lodged complaint about the conduct

Staff Meeting Attendance:

— Julia needs to go through emails and staff attendance at her board hours


— Meeting with owner of La Boca on Friday–trying to nail down dates for the fundraiser or will try to find other venues

— Reaching out to various music venues, they promise to get back to Bryan

— Will likely be absent from next week’s board meeting

— We should look into student account donations through WesCards for the pledge drive–Beth will look into this


— JB does Wesleyan Bound with a group of middle schoolers after-school–he wants to bring them to WESU on Friday 3:30-4:45. Business Buzz will be there in both studios. Not this week but potentially next week. Beth, Helly, and Wyatt will be there!

Soundcloud Account:

— It was created over the summer! We can put stuff on it now

— Should we move to instead?

— Wyatt and Ben G. want to work on this

— Featuring public affairs shows

Emmett/Argus Stuff:

— Beth has talked to him and everyone at the Argus is on board

— Beth will meet with him again and fleshing ideas on how to get it happening

— Maybe MJ is interested?

— Maybe what’s it like to have a 3am show?

Promo Contest:

  • At end of meeting: listen to pledge drive promos and vote on the winner!! Lara wins!

WESU Staff Meeting Notes — 10/2/16


Staff picture at 5:45

Thanks to Dave Bauer for taking our staff photo!

— If you want a headshot, Dave will be taking pictures after the meeting

Recording names of DJs in past photos:

— Could be a really fun service hour!

— Maybe one community member and one student in order to identify every DJ?


— Print program is finally done! It will be sent to the printer on Monday morning

— The pledge drive will start soon now too

— If you prerecord your show, pleasure let Program Director and Ben M know that you won’t be live on air so that we know you aren’t there if something goes wrong on the station. You are not supposed to rely on automation without alerting the program manager first

— Make sure you are filling out transmission readings and please keep the binder in a central place on the counter (don’t put it in the counter–make it clear for the next DJ where it is)

— Thanks for sending fewer coverage emails! Yay!

— Cloie will not be running again for Program Director

Wyatt/Record Fair:

— Next weekend is the record fair!

— Wyatt has been appointed Events Director

— Most of the logistics are set up–please spread the word to your friends and family! We still have a few spots available so check out the google doc

— Wyatt will be running to continue Events Director

— Flyer is emailed out to the staff! It is also on the WESU homepage so you can download the PDF there. Invite all of your FB friends (join the FB event)

— We also need two more DJs to spin at the record fair

— Email because the Events Director email isn’t working yet


— Hello staff! I am not here right now but I would like to have someone read this, and ideally do a funny impression of me. *do the raise hands crowd thing like Ethan Hill*

— There are record fair promos in the air computer promos folder, and I’m going to put them on a CD in studio A by early this week (it’s actually already in there!)

— Pledge drive promos will be there next week for the start of the pledge drive! Get a service hour by making one!

— If you have a new show this semester – send me an email right now to schedule time in the studio to make a promo, students, I know you’re on your phones, do this now!!


— Training just started (about 54 people so far!). Emails about internships going out so far

— Tips & tricks starting beginning of November if you are interested in helping out with that

— Will take paper sheets if you don’t want to fill out the Google Doc


— Email with your contacts in businesses and nonprofits! The station would like to formalize relationships with local businesses

— Establishing new relationships with music venues, revamping ticket giveaway updates

— Winners can only collect tickets once every 60 days

— If you know anyone at Infinity Hall, please let Bryan know


— Sending a lot of press releases out about the record fair

— Trying to establish a relationship with the Argus

— Emmett wants to start a column for the Argus about WESU–who wants to write one or be involved? You could write a review, you could be interviewed for the Argus. He will be going away next semester, but we are trying to figure out a way to continue it. Email if you are interested in getting involved in any way or

— Tell all your friends about the record fair that’s coming up!


— If any of you are sub-MDs or want to be sub-MDs, please email the MDs to let them know

— Remember to play new music

— Their board hours are Monday from 3-6pm and Fridays 4-6pm


— Make sure to set up a Spinitron and Streamrewind account (sending an email out this week)–email is

Ben (M):

— Two tech updates: automation bypass Studio A now free during daytime with no strings attached (will try to implement this with all automated programming) and new Reduga drive for saving automated shows (look for Raduga 16/canned/public affairs)

— Pledge drive is starting ON OCTOBER 10th! Make on-air pitches and announcements PLEASE. $40,000 of our budget comes from listener support

— We will be staggering the promos!

— Our goal will be $20,000

— If you have specific pledge drive ideas, email

— Trying to knock this out before Thanksgiving


— Remember that right now we can make calls to action for the pledge drive

— Please go to right now and donate right now! Be more aggressive in your pledging

— Everyone please try to come with a goal–you don’t have to donate yourself to contribute to this station during the pledge drive


— Hadley is running for Program Director–and elected! Yay!

— Wyatt is running for Events Director–and elected! Yay!

Board Meeting Minutes — 9/27/16

WESU Board Meeting — 9/27/16

Emmett to discuss Argus collaboration–possibly a DJ column? Once every other week

— Could incorporate Middletown community members as well to connect these two spaces together–starting after October break?

— What about interviews with DJs? Or music reviews?

— Emmett is going abroad next semester–having trouble finding someone to take over maybe?

— Could include summaries of the public affair shows

— We could announce this next semester


Record fair–Wyatt is taking over as new Event Director! Yay!

— Will introduce himself at the staff meeting this weekend

— Add info to Michelle’s poster and bring 100 here and spread it around town

— Helly and Adam will go to Cromwell record fair on Sunday and spread out posters!

— Reserve a table in Usdan

— PR from Beth on press releases, will put flyers up on the website

— Promos onto CDs with Lara


Bryan–sent out new policies about ticket giveaways

— Talked to the manager of La Boca about hosting fundraiser–waiting on response

— No word from other staff members about nonprofits/businesses


Disciplinary action on meter readings–there were a lot of missing meter readings

— Julia will send out a reminder email to the DJs involved


Training–starting on Thursday night! Thursday @ 7pm and Sunday @ 2pm at the station

– 65 people signed up total

– EA will help out


Babe–followed up with Sam about the app, maybe not super into it and will have to go to a new WesHack meeting

— Everyone should get a StreamRewind account

— Check out the Spinitron stuff, can bring it up at the staff meeting


Program director–we need to find a new one for the staff meeting on Sunday


Individual meetings–maybe like a 10 minute meeting with individuals happening this Friday potentially?

— 4-6pm. If it doesn’t work, then email Abby separately


Pledge drive–starting October 10th!

— Pledge drive promos due NEXT board meeting! By next Tuesday


T-shirt design by Cloie–the “becoming sentient” WESU radio alien

— Having this and a “classic” T-shirt design


Disciplinary action re: B–need to come to a verdict today

— Suspended for the rest of the season

— An all-staff sexual harassment training (let’s contact Debbie)

— Need to re-think policy

— Should we find a free course in the area? We should contact Debbie for this–Zazie will reach out to her

Board Meeting Notes — 9/20/16

Pledge Drive:

— Hoping to start the pledge drive not this week, but the week after!

— Let’s talk about T-shirt ideas: Michelle made an image for the record fair that maybe would work. She will send to us tonight. T-shirt designs for next week! Cloie potentially has a design?

— Beth will work on a press release for the pledge drive

— We will discuss this more next weekend

— All board members make your promos!


— Problem with the MD email but Abby can fix that!

— Michelle still doesn’t have access to the gmail account

Disciplinary Action:

— B came in and shared his side of the story regarding sexual harassment allegations

— Abby laying out the timeline of events for all of this (starting with comments during the summer season). Complaints from three different DJs

— We clearly need an easier complaint system

— Need to talk to Ben M before making a decision–in the meantime, suspending his show until then

— Abby + Ben will write a short thing of everything that we know

— Must rework this disciplinary system

— Sending out an email to B tonight

— Beth also started a google doc to talk about today + future policy moving forward

Record Fair:

— Must sent out a staff email ASAP

— Asking for DJ volunteers–they need to bring their own records!

— Get a table at Usdan for the day of the record fair–Michelle will book this


– Follow up with WesHack people

Board Meeting Notes — 9/13/16

— Chris & Cloie–what we gonna do?

— Set up individual meeting times–either W 12:30-2:30, F 11-1 or 3-5

— Getting a head start on the pledge drive

— Theme? T-shirt design, PSAs, me & Bens (& Beth) should prolly write stuff

— WESU app–who wants to follow-up on this?

— SoundCloud acct–who wants to manage this, create some standards, etc.?

– Program should be going next week! We do not have anything for the other side right now. If anyone has anything in the next week, we’ll add it–if not, we can just print one-sided.

– DB will be shooting a staff photo next weekend. He is proposing the idea of holding something that resembles their radio shows. He is talking about individual pictures that we could maybe add to the website. Maybe adding staff bios to the website? We will send an email out about this

– Michelle might be having a problem getting into the email (we should ask her?) Will send everyone the WordPress contact info and make everyone a FB admin. Also ask Ben M for how to access the HTML wordpress stuff!

– She will post on the website/FB page about the new fall season

– Press release is written, has edits, and she will send it out to the new group of people

– Everyone put in requests!

– Reducing service hours? It might be a waste of time for everyone. Bryan proposes that we just make a resolution this season to credit everyone 2 service hours to test it out this semester.

– Should trainees still do four hours? We could assign specific service hours to trainees rather than just encouraging it. We could still trainees to a concrete list of stuff.

– Last semester, a lot of people did not do their service hours or it just wasn’t recorded.

– Coming to an agreement that reducing the service hours to 2 for the semester and giving specific tasks for trainees and making them do 4.

– Fundraising dinner in Middletown (might be a 21+ event unfortunately–let’s shoot for November!) Maybe we could shoot for a rooftop event/block party event in the spring.

– Formalized relationships with local businesses. Bryan will send out an email shortly. Getting businesses to donate for either tax exemption or underwriting (bare minimum being $50)

– Promotion of local non-profit organizations

– Status of WESU ticket give-aways. Wants to work with Manic Productions, etc. and set up a formal process as opposed to just DJs deciding for themselves. We could do this on the website or FB page

– We need to create an email for this position

Argus Collaborations:
– Beth is meeting with the Argus soon. It would be really cool to have a column. We can put in ads to the Argus (record fair/spring press release). We are their neighbors and should totally communicate with them.

– This is not production related, but it’s the 10 yr anniversary of MYRP in the Spring, can we do a MYRP T-shirt this year? Ideally with drawings by the kids! More pledge-drive MYRP themed stuff

– Also – is new Audition on every computer? Didn’t see in Studio B

Record fair:
– Michelle isn’t here but we need to talk through all this stuff (making a press release/PSA/promo stuff)

– Michelle should reserve the table

– Student group fair from 1-5pm! Everyone sign up! Julia will be in contact with Michelle about setting all this up

Training info session on Sunday, Sept 18? Does that day work for Abby/Ben G?
Starting training on Thursday, Sept. 29 @7pm and Sunday Oct. 2 @ 3pm

Pledge drive:
– We are trying to start this earlier

– We should start making promos for this–everyone make a promo! Everyone have a promo made for 9/27

– Lara already has a huge list of promos that they can play

– Think about a T-shirt design for all this

– What about the retro baby ideas? Would this sell?

– We should figure this out next week

Board Meeting Notes — 9/6/16

Welcome new and old board members!

Board Hours (work in progress)

Monday: Beth, Michelle

Tuesday: Lara, Zazie

Wednesday: Babe, Julia

Thursday: Ben, Abby

Friday: Chris

Unknown: Helly & Adam

  • Hopefully starting this week if you are able to


  • Sending out the word doc to all board members


Board Meeting Time:

  • Tuesday @ 5pm?
  • It works!!! Yay!

Individual Board Meetings:

  • Setting up individual meetings in Usdan
  • 10 minutes or whatever to discuss long term goals
  • Hopefully the week of September 12th

Summer Board:

  • No real cohesive summer board this year, but each individual member (Cloie, Chris, and Bryan) was super great–thank you all so much!!!
  • Maybe we should try having a meeting at the beginning and end of the summer next time and make it a little more official? But it did work well as a concept this time

Fall Program:

  • The fall program is almost done!
  • There is one half hour (Monday, 7:30-8pm) is open–do we want to offer it to MB? Public affairs? Ben M and Chris will figure it out
  • Hoping to get the program guide going out soon (Cloie is going to work on designing it)–she thinks she can do it in about a week or two
  • We can solicit designs from staff members too–looking for a two-sided program guide
  • Remind the staff about the start of the fall program via email

Student Activities Fair/Michelle:

  • Michelle will register for the event
  • Also she will create a google doc for the schedule

StreamRewind & Spinitron Calendar/Babe:

  • Babe will update the calendar
  • Chris/Ben M will add people as admin

PR/Press Release:

  • Beth will write a press release ready to go out about the new fall season
  • Spread that through social media


  • Update with new PSAs/promos
  • We have a new Audition!

Training/Service Hours/Julia:

  • Open to suggestions about training
  • Do we need to have all trainees do required service hours?
  • Interest meeting after getting the sign-ups

Music Director’s Blog:

  • Do we want to bring this back? Maybe just even posting the charts!
  • But also picture of NS
  • People can come in and review new music too
  • Getting people to come and help with MD stuff
  • Consistency with sub-MDs

Record Fair/Michelle:

  • We are only a month away from the record fair–October 9th! 11-4pm
  • Michelle should collaborate with other board members on this
  • We need a post on our website–also a flyer would be great
  • Wesleying would be great. What about The Argus?
  • Let’s get an on-air announcement going (Lara?)
  • Paid early bird admission from 10-11?
  • We need to get DJs to work the event (and they need to bring their own records!!!)

Board Agenda:

  • Collaborative google doc so that this is all more of a discussion!

There is a staff meeting THIS SUNDAY @ 6PM!

“All About:” An Interview with ESQUE’s Jose Luis Sanchez


This Wednesday, “All About” with Zazie & Emily interviewed Jose Luis Sanchez about ESQUE, an annual queer burlesque show on Wesleyan University’s campus! The show will be running Thursday, April 14th till Saturday, April 16th from 9-11pm if you are interested in attending.

Listen to the fantastic interview on our archives here!
“All About” airs every 2nd and 4th Wednesday of the month from 6-6:30PM.
Listen to WESU live at 88.1FM or online on our website.

Open House!


We are having an Open House for any interested students or community members this Friday from 12pm-3pm! Come on down to the station to take a look at all of our studios (we have three newly renovated studios!!!), check out our huge music library, and talk to WESU staff members and DJs about the station and about how you can get involved!

Join the Facebook event page here. WESU is located at 45 Broad Street in Middletown, CT. Invite your friends! We can’t wait to see you there!