Not the full board, but at least we sort of pulled it together!
In attendance: Danielle, Becca, Abby, Mizael, David, Laura, Ethan, Zach
Goals for the Semester:
-podcast by AR and other Wesleyan alumni – possibly post on website. Starting a series of podcast reviews would be cool too.
-new staff members out of production training: help out with PSAs
-WesWell “guides” – record as PSAs?
-phone coupler video tutorial: get footage from Kiley & Allis to finish it up.
-crews of volunteers – make people accountable to specific people on the board
-set up a timeline of events so people can choose what to volunteer for.
-have this apply mostly (or only) to students. CVs have more of their own schedules
-service hour checkpoints: set up exact date
-test run this semester: reach out to everyone to get people to sign up with board members for their service hours.
Danielle is the only student with a live public affairs show – encourage people to produce evergreen PA shows (work esp. with people who did production training)
-more collaboration: public affairs interest meetings
-remind newer DJs that they can have earlier time slots with PA shows (incentivizing public affairs)
-turning music director blog into a podcast
New staff members from last semester’s production training:
-sign a contract
-4 service hours
-door code & access to equipment
-interest meeting: AS will announce at staff meeting
-require samples of what people want to do
-Record Fair: March 28
-Julie Burstein: April 8 – currently figuring out room setup for that, Ethan will follow up.
-student TED talks: groups of people working on similar subjects
-host event featuring WESU DJs: post-Spring Break, mid-April?
-not going to set up yet since not everyone is here. Some preferred days:
-AS: Tuesday or Thursday
-EO: Tuesday, Wednesday, or Thursday
Pledge drive update:
Just after Jan 1, BM received an email from an alum who donated $8,810 to WESU for our upgrade! That donation brings our total to roughly $30K for the winter pledge drive, officially our most successful fundraising effort yet (by far)!
Now… how to spend upgrade money? BM will work up the figure of how much we have (will just be a projection since we still have to make it through a spring drive).
Initial thoughts on how to spend “extra” money: finish computer upgrades, new mixing board, upgrade studio furniture/layout. new input devices, new phone coupler for studio A, perhaps one that interfaces directly with mixing board to improve call ins… and finally try to make studio be more conducive for live performances and groups of talking guests…. Unfortunately, we won’t really be able to begin making these purchases until after the spring pledge drive. At that point we should know how much extra money we have.
All that said, we still have several upgrades (already funded by SBC) that are waiting in the wings: including upgrading the security system, updating several computers, and replacing the dry erase reservation board with a new digital display and system. Simon Korn has done some research on an appropriate program/system.
Hartford Advocate Readers Poll is now open – we should promote WESU. Last year we came in 2nd, previous year #1! make promo(s), fb posts, web post – TESS
Program: set to start on Monday (good job Ethan!). Program guide in hands of Sandbox. This board will hereby be known as the one that got the Program Guide printed before the end of the semester.
Web posts needed for: new (spring) program and Hartford Advocate readers poll
Sunday board agenda: Readers poll, pledge update/debrief, spring program, election (will need ballots), more to come. Other board announcements?
-Laura: will post people’s show details on FB if they send them in.
Things to think about: Training outline dates (target), spring pledge drive (April-ish)
– Students should have their hours done by the time they leave for break.
– LJ for assistance with the archives and for creating such a wonderful display at Olin library,
– Also VT and NM for their great design work on programs and logos, etc.
- If you listen to any of the public radio or TV drives – they fixate on goals for a reason. We are not as sophisticated but the more we remind the audience of how they are helping us, with a concrete goal, the more likely they are to help.
- Tell the audience we are trying to replace our 20 year old mixing board and that will cost roughly $10K on its own!!
Packets are for you guys to reach out to new donors off air – this is easiest way to reach your goal.
Make a short list of potential donors, people who really like you and appreciate your radio show. Perhaps family and friends or perhaps guests from your past shows.
Upgrades: As mentioned earlier – there are several upgrades in the works:
HM missed show: extra service hours aimed at pledge drive
Food donations? – it’s been a bad year for many of the resturants but we’ll keep searching.
Record Fair: fliers, volunteers
First training will be Nov. 2: twice a week, one weekday night & one Sunday afternoon; need someone to host Sunday afternoon training.
-We have about 60 people willing to participate in training
-TA helping with sunday and LW with weekdays with MR
BG: – community member from Hartford wants to have a show about working mothers but wants to start next semetser, half hour slot
LW – people from the Center for Prison educaction have been recording interviews @ 9. They need to be let in at 9?
-Next meeting we plan to divide and conquer staff list to figure out goals
Record Fair: Need to get event listed on Wesleyan Blog, Wesleying (when appropriate), Middletown Eye, and any other community listings (SA has already added us to the Arts2go blog.)
-We need to follow up on organizing the vinyl for bringing to the record fair.
-Waiting to hear about Food truck.
-Needs more fliers (send to staff).
Dull Tools showcase: all ready to go for next Wednesday. Let DW know if you want to help set up.
Dance party: November 20, will have to end at 11PM. will probably start at 9 with 8:30 doors.
-will need to creatively market this to get people rallied for a relatively early show.
-silkscreening t-shirts! (the Sandbox guys are super down)
-about 60 people showed up to the info session.
-Anarchy on Air & ANR don’t want to go through the producers’ training program because of its introductory level.
-board consensus: will work out a plan with them individually to make sure they’re on the same page with WESU policies and using the equipment.
-should we require more of this semester’s trainees? service hours/internships?
-4 service hours
-optional internships (an internship could count for a service hour)
-required to make an automated show
-making a promo could count for a service hour
-timeline: 3 or 4 workshops across November, making an automated show by the end of November. (this will be in place of the practical)
-committees & blog: RS has to check in with ZE.
-the MDs can interview the artists who are visiting for the Dull Tools showcase.
-Press releases: Danielle will send Tess all the contacts for sending out the press release for the record fair (which is done)
-This week for record fair; next week, commemoration event with mayor, followed by pledge drive announcement.
-Art Mafia had first meeting. WESU Zine: Sandbox guys want to do layout, call for art submissions will go out.
-including the zine in our pledge drive mailing would tie in great with our final 75th anniversary stretch.
-fixing the Facebook: is happening in the leadup to the pledge drive.
-board challenge: collectively raise $1000
Brooklyn event: BM is sending out ticklers. (“Is that an obscure Brooklyn band?” -TA)
Fall break, are we set for this? EO is coordinating.
-Abby: video is going well. More people need to send in photos! music suggestions from MDs?
-Becca is making official invitations to send. (Mayor, MR, Rob RR, RW and Kathy, JJ, trustees?)
-Student leaders or faculty that appreciate WESU or should know more (Izzy, JG, President of WSA, other key people)
-Schedule of events:
-6: food and schmooze
-7: meeting with fundraising stuff
-Food updates: waiting on manager/owner responses from Mondo, Emporium, Nora, Haveli, Typhoon. Have confirmation from Red & Black, Iliano’s, & Taino. BM is in touch with Bon App.
- divide and conquer: come up with email template to send people
- puts the ball in their court
- encourage people to make realistic goalsAlumni: need to reach out to alumni (sooner rather than later) asking for images of program guides, bumper stickers, and t shirts that we can incorporate into our online galleries of WESU history.
-IM is working on getting our programs /images up online in galleries as we speak. Once done with that he can also work on a page linking WESU/ Argus articles.
-TIMELINE of pledge drive:
11/2 (staff meeting / commemorative event)
Fundraising phase 1: Get program guide and pledge packets out in the mail to past donors
-During this phase, staff members are expected to develop, state, and pursue their off air donation goal.
-Goals will be collected by board members and recorded in a spreadsheet.
Staff members should aim to reach their goal by the next staff meeting/before we move into “Phase 2.”
-During Phase 1, we will also start to subtly talk about our fundraising goals on air and play “anytime” pledge pitches. (We should be playing plenty of 75th anniversary promos during this period as well)
Dec 1: transition into our on Phase 2: on-air pledge drive
-During this phase, staff member will be expected to make pledge announcements at least 4 times per hour. These can be live pledge pitches from our handbook (improvising is ok) or prerecorded pledge pitches.
-Ideally, this phase is completed within 2 weeks but it will extend to the end of the calendar year if need be.
Dec 7 (Staff meeting and pledge check-in)
-With Phase 1 behind us and folks having most staff having met their stated goals, we should be approaching our collective goal.
-Perhaps, at this point, we can acknowledge our staff members who have reached their goals, by presenting them with the incentives we promised.
Staff member issues:
-BI & RK want to prerecord their comedy show (1/3/5 Wednesdays, 1:30-2:30 AM). Board decision: they don’t have enough of a reason not to do it live and should be able to make it work as-is. It’s not super late, they’re on campus, and they have a live DJ after them. (DW: “Someday everything will be prerecorded.” EO: “We’ll all be robots eventually.”)
-RS no-show: will do extra service hours in the form of helping AS collect music for the 75th anniversary video.
Info session scheduled for tomorrow, will see what people’s more specific interests/needs are regarding production.
RECORD FAIR: Need all hands on deck. People tabling at all times; setup, packing up.
-we’ve sold almost all the tables to vendors, which is cool.
-Lee has a timetable for when we need people to help.
-DW will send out an all-staff email to get people to sign up to help out.
-flyer says 55 Wyllys Avenue (where the fair actually is) as opposed to 45 Wyllys (which has been a typo on posters for years). Should we change it back to the typo to avoid confusing people? -NO.
-flyers to put up on Main Street.
-PR: press release
DULL TOOLS SHOWCASE: capacity of Zelnick is 60 people. should be a cool show and won’t seem that small in that space.
-can anyone help get food for the artists?
-Art Mafia posters
-night after fall break: will have to be promoted by the end of next week. (poster by next meeting?)
75th ANNIVERSARY PARTY at Eclectic: we have the money for the artist, the artist himself, and the date at Eclectic.(11/20/14) We just need confirmation.
-competitive element involving dance?
-Thursday night events have to end at midnight.
Open house during Homecoming: we’ll choose a few hours to keep the station open to alumni. LW will be here that Saturday; Becca will be here all weekend
-people still like offering the different options for raising money (i.e., certain amount of donations, certain dollar amount, or equivalent in merch)
-sending out emails to see what people think their individual goal should be? – people might not follow up with this.
-consensus: minimum of 3 donations per staff member.
-incentive of T-shirts/hoodies: high dollar amounts earn a prize.
-putting a board up to track progress? – a Great Sticker Debate ensues.
-Program guide is done! will (hopefully) go to the printer tomorrow.
-ER: had forgotten whether his show was followed by a live DJ or automation. could have checked the schedule, plus EO had sent him an email about automation.
-consequence: more service hours. working sound for the record fair. (9-11 AM)
-alternating programming: sending out an email at the beginning of each month would be helpful.
-LW gets a sticker punishment for missing a show.
-ANR: hasn’t been reserving Studio B ahead of time.