WESU Staff Meeting Notes — 10/2/16

WESU STAFF MEETING AGENDA: 10/2/16

Staff picture at 5:45

Thanks to Dave Bauer for taking our staff photo!

— If you want a headshot, Dave will be taking pictures after the meeting

Recording names of DJs in past photos:

— Could be a really fun service hour!

— Maybe one community member and one student in order to identify every DJ?

Cloie/Program:

— Print program is finally done! It will be sent to the printer on Monday morning

— The pledge drive will start soon now too

— If you prerecord your show, pleasure let Program Director and Ben M know that you won’t be live on air so that we know you aren’t there if something goes wrong on the station. You are not supposed to rely on automation without alerting the program manager first

— Make sure you are filling out transmission readings and please keep the binder in a central place on the counter (don’t put it in the counter–make it clear for the next DJ where it is)

— Thanks for sending fewer coverage emails! Yay!

— Cloie will not be running again for Program Director

Wyatt/Record Fair:

— Next weekend is the record fair!

— Wyatt has been appointed Events Director

— Most of the logistics are set up–please spread the word to your friends and family! We still have a few spots available so check out the google doc

— Wyatt will be running to continue Events Director

— Flyer is emailed out to the staff! It is also on the WESU homepage so you can download the PDF there. Invite all of your FB friends (join the FB event)

— We also need two more DJs to spin at the record fair

— Email wfiske@wesleyan.edu because the Events Director email isn’t working yet

Lara:

— Hello staff! I am not here right now but I would like to have someone read this, and ideally do a funny impression of me. *do the raise hands crowd thing like Ethan Hill*

— There are record fair promos in the air computer promos folder, and I’m going to put them on a CD in studio A by early this week (it’s actually already in there!)

— Pledge drive promos will be there next week for the start of the pledge drive! Get a service hour by making one!

— If you have a new show this semester – send me an email right now to schedule time in the studio to make a promo, students, I know you’re on your phones, do this now!! production@wesufm.org.

Julia/Training:

— Training just started (about 54 people so far!). Emails about internships going out so far

— Tips & tricks starting beginning of November if you are interested in helping out with that

— Will take paper sheets if you don’t want to fill out the Google Doc

Bryan:

— Email community@wesufm.org with your contacts in businesses and nonprofits! The station would like to formalize relationships with local businesses

— Establishing new relationships with music venues, revamping ticket giveaway updates

— Winners can only collect tickets once every 60 days

— If you know anyone at Infinity Hall, please let Bryan know

Beth:

— Sending a lot of press releases out about the record fair

— Trying to establish a relationship with the Argus

— Emmett wants to start a column for the Argus about WESU–who wants to write one or be involved? You could write a review, you could be interviewed for the Argus. He will be going away next semester, but we are trying to figure out a way to continue it. Email eteran@wesleyan.edu if you are interested in getting involved in any way or wesupr@gmail.com

— Tell all your friends about the record fair that’s coming up!

Adam/Helly:

— If any of you are sub-MDs or want to be sub-MDs, please email the MDs to let them know

— Remember to play new music

— Their board hours are Monday from 3-6pm and Fridays 4-6pm

Babe:

— Make sure to set up a Spinitron and Streamrewind account (sending an email out this week)–email is wesutech@gmail.com

Ben (M):

— Two tech updates: automation bypass Studio A now free during daytime with no strings attached (will try to implement this with all automated programming) and new Reduga drive for saving automated shows (look for Raduga 16/canned/public affairs)

— Pledge drive is starting ON OCTOBER 10th! Make on-air pitches and announcements PLEASE. $40,000 of our budget comes from listener support

— We will be staggering the promos!

— Our goal will be $20,000

— If you have specific pledge drive ideas, email board@wesufm.org

— Trying to knock this out before Thanksgiving

Abby:

— Remember that right now we can make calls to action for the pledge drive

— Please go to wesufm.org right now and donate right now! Be more aggressive in your pledging

— Everyone please try to come with a goal–you don’t have to donate yourself to contribute to this station during the pledge drive

Elections:

— Hadley is running for Program Director–and elected! Yay!

— Wyatt is running for Events Director–and elected! Yay!

Board Meeting Minutes — 9/27/16

WESU Board Meeting — 9/27/16

Emmett to discuss Argus collaboration–possibly a DJ column? Once every other week

— Could incorporate Middletown community members as well to connect these two spaces together–starting after October break?

— What about interviews with DJs? Or music reviews?

— Emmett is going abroad next semester–having trouble finding someone to take over maybe?

— Could include summaries of the public affair shows

— We could announce this next semester

 

Record fair–Wyatt is taking over as new Event Director! Yay!

— Will introduce himself at the staff meeting this weekend

— Add info to Michelle’s poster and bring 100 here and spread it around town

— Helly and Adam will go to Cromwell record fair on Sunday and spread out posters!

— Reserve a table in Usdan

— PR from Beth on press releases, will put flyers up on the website

— Promos onto CDs with Lara

 

Bryan–sent out new policies about ticket giveaways

— Talked to the manager of La Boca about hosting fundraiser–waiting on response

— No word from other staff members about nonprofits/businesses

 

Disciplinary action on meter readings–there were a lot of missing meter readings

— Julia will send out a reminder email to the DJs involved

 

Training–starting on Thursday night! Thursday @ 7pm and Sunday @ 2pm at the station

– 65 people signed up total

– EA will help out

 

Babe–followed up with Sam about the app, maybe not super into it and will have to go to a new WesHack meeting

— Everyone should get a StreamRewind account

— Check out the Spinitron stuff, can bring it up at the staff meeting

 

Program director–we need to find a new one for the staff meeting on Sunday

 

Individual meetings–maybe like a 10 minute meeting with individuals happening this Friday potentially?

— 4-6pm. If it doesn’t work, then email Abby separately

 

Pledge drive–starting October 10th!

— Pledge drive promos due NEXT board meeting! By next Tuesday

 

T-shirt design by Cloie–the “becoming sentient” WESU radio alien

— Having this and a “classic” T-shirt design

 

Disciplinary action re: B–need to come to a verdict today

— Suspended for the rest of the season

— An all-staff sexual harassment training (let’s contact Debbie)

— Need to re-think policy

— Should we find a free course in the area? We should contact Debbie for this–Zazie will reach out to her

Board Meeting Notes — 9/20/16

Pledge Drive:

— Hoping to start the pledge drive not this week, but the week after!

— Let’s talk about T-shirt ideas: Michelle made an image for the record fair that maybe would work. She will send to us tonight. T-shirt designs for next week! Cloie potentially has a design?

— Beth will work on a press release for the pledge drive

— We will discuss this more next weekend

— All board members make your promos!

Emails/Keys:

— Problem with the MD email but Abby can fix that!

— Michelle still doesn’t have access to the gmail account

Disciplinary Action:

— B came in and shared his side of the story regarding sexual harassment allegations

— Abby laying out the timeline of events for all of this (starting with comments during the summer season). Complaints from three different DJs

— We clearly need an easier complaint system

— Need to talk to Ben M before making a decision–in the meantime, suspending his show until then

— Abby + Ben will write a short thing of everything that we know

— Must rework this disciplinary system

— Sending out an email to B tonight

— Beth also started a google doc to talk about today + future policy moving forward

Record Fair:

— Must sent out a staff email ASAP

— Asking for DJ volunteers–they need to bring their own records!

— Get a table at Usdan for the day of the record fair–Michelle will book this

WESU App:

– Follow up with WesHack people

Board Meeting Notes — 9/13/16

Abby:
— Chris & Cloie–what we gonna do?

— Set up individual meeting times–either W 12:30-2:30, F 11-1 or 3-5

— Getting a head start on the pledge drive

— Theme? T-shirt design, PSAs, me & Bens (& Beth) should prolly write stuff

— WESU app–who wants to follow-up on this?

— SoundCloud acct–who wants to manage this, create some standards, etc.?

Program:
– Program should be going next week! We do not have anything for the other side right now. If anyone has anything in the next week, we’ll add it–if not, we can just print one-sided.

DB:
– DB will be shooting a staff photo next weekend. He is proposing the idea of holding something that resembles their radio shows. He is talking about individual pictures that we could maybe add to the website. Maybe adding staff bios to the website? We will send an email out about this

Beth:
– Michelle might be having a problem getting into the email (we should ask her?) Will send everyone the WordPress contact info and make everyone a FB admin. Also ask Ben M for how to access the HTML wordpress stuff!

– She will post on the website/FB page about the new fall season

– Press release is written, has edits, and she will send it out to the new group of people

Keys:
– Everyone put in requests!

Julia:
– Reducing service hours? It might be a waste of time for everyone. Bryan proposes that we just make a resolution this season to credit everyone 2 service hours to test it out this semester.

– Should trainees still do four hours? We could assign specific service hours to trainees rather than just encouraging it. We could still trainees to a concrete list of stuff.

– Last semester, a lot of people did not do their service hours or it just wasn’t recorded.

– Coming to an agreement that reducing the service hours to 2 for the semester and giving specific tasks for trainees and making them do 4.

Bryan:
– Fundraising dinner in Middletown (might be a 21+ event unfortunately–let’s shoot for November!) Maybe we could shoot for a rooftop event/block party event in the spring.

– Formalized relationships with local businesses. Bryan will send out an email shortly. Getting businesses to donate for either tax exemption or underwriting (bare minimum being $50)

– Promotion of local non-profit organizations

– Status of WESU ticket give-aways. Wants to work with Manic Productions, etc. and set up a formal process as opposed to just DJs deciding for themselves. We could do this on the website or FB page

– We need to create an email for this position

Argus Collaborations:
– Beth is meeting with the Argus soon. It would be really cool to have a column. We can put in ads to the Argus (record fair/spring press release). We are their neighbors and should totally communicate with them.

Lara:
– This is not production related, but it’s the 10 yr anniversary of MYRP in the Spring, can we do a MYRP T-shirt this year? Ideally with drawings by the kids! More pledge-drive MYRP themed stuff

– Also – is new Audition on every computer? Didn’t see in Studio B

Record fair:
– Michelle isn’t here but we need to talk through all this stuff (making a press release/PSA/promo stuff)

– Michelle should reserve the table

Julia:
– Student group fair from 1-5pm! Everyone sign up! Julia will be in contact with Michelle about setting all this up

Training info session on Sunday, Sept 18? Does that day work for Abby/Ben G?
Starting training on Thursday, Sept. 29 @7pm and Sunday Oct. 2 @ 3pm

Pledge drive:
– We are trying to start this earlier

– We should start making promos for this–everyone make a promo! Everyone have a promo made for 9/27

– Lara already has a huge list of promos that they can play

– Think about a T-shirt design for all this

– What about the retro baby ideas? Would this sell?

– We should figure this out next week

Board Meeting Notes — 9/6/16

Welcome new and old board members!

Board Hours (work in progress)

Monday: Beth, Michelle

Tuesday: Lara, Zazie

Wednesday: Babe, Julia

Thursday: Ben, Abby

Friday: Chris

Unknown: Helly & Adam

  • Hopefully starting this week if you are able to

Email:

  • Sending out the word doc to all board members

Keys:

Board Meeting Time:

  • Tuesday @ 5pm?
  • It works!!! Yay!

Individual Board Meetings:

  • Setting up individual meetings in Usdan
  • 10 minutes or whatever to discuss long term goals
  • Hopefully the week of September 12th

Summer Board:

  • No real cohesive summer board this year, but each individual member (Cloie, Chris, and Bryan) was super great–thank you all so much!!!
  • Maybe we should try having a meeting at the beginning and end of the summer next time and make it a little more official? But it did work well as a concept this time

Fall Program:

  • The fall program is almost done!
  • There is one half hour (Monday, 7:30-8pm) is open–do we want to offer it to MB? Public affairs? Ben M and Chris will figure it out
  • Hoping to get the program guide going out soon (Cloie is going to work on designing it)–she thinks she can do it in about a week or two
  • We can solicit designs from staff members too–looking for a two-sided program guide
  • Remind the staff about the start of the fall program via email

Student Activities Fair/Michelle:

  • Michelle will register for the event
  • Also she will create a google doc for the schedule

StreamRewind & Spinitron Calendar/Babe:

  • Babe will update the calendar
  • Chris/Ben M will add people as admin

PR/Press Release:

  • Beth will write a press release ready to go out about the new fall season
  • Spread that through social media

Lara/Production:

  • Update with new PSAs/promos
  • We have a new Audition!

Training/Service Hours/Julia:

  • Open to suggestions about training
  • Do we need to have all trainees do required service hours?
  • Interest meeting after getting the sign-ups

Music Director’s Blog:

  • Do we want to bring this back? Maybe just even posting the charts!
  • But also picture of NS
  • People can come in and review new music too
  • Getting people to come and help with MD stuff
  • Consistency with sub-MDs

Record Fair/Michelle:

  • We are only a month away from the record fair–October 9th! 11-4pm
  • Michelle should collaborate with other board members on this
  • We need a post on our website–also a flyer would be great
  • Wesleying would be great. What about The Argus?
  • Let’s get an on-air announcement going (Lara?)
  • Paid early bird admission from 10-11?
  • We need to get DJs to work the event (and they need to bring their own records!!!)

Board Agenda:

  • Collaborative google doc so that this is all more of a discussion!

There is a staff meeting THIS SUNDAY @ 6PM!

Board Meeting Notes 5/3/16

— Pledge Drive – Need an alumni email pitch (hopefully from Ethan). Can be short and sweet. Will go out to 600 plus WESU alumni! Also have ticket winner and station guest email lists that can be addressed separately. Any volunteers to write up email pitches for these groups? Tee Shirts should be ready before Friday (to have for sale at Feet to the Fire). Ben M has also submitted order for (2 doz) WESU caps. Ben M will get a tally going on our fb page soon. Tess and Ethan H. will write up these three pledge letters this week!

— Abby has made a great blog post about her experience at a radio preservation conference in DC. Its great example of the type of Student WESU attracts and what their WESU experience can lead to. We should exploit this in our pledge pitches! Perhaps a web/fb post?

–Reunion Commencement Open House Figure this out and get back to Ben G so he can confirm with R/C office. Options are: Friday, 1-4pm at the station for an open house – or – Friday, 1-4pm in the Woodhead Lounge for a reception and Saturday, 2-5pm at the station for an open house. (Will also need a staff schedule, for setup, breakdown, and in between) *** Talk to Rob DeRosa about some sort of catering? We decided on one open house event on Saturday, from 12-3 pm. Ben G. and Lara: talk to Rob DeRosa, Nora’s cupcakes, Franco about catering?

— Feet to the fire – firm up plan. Need a staff schedule (including setup / breakdown) New shirts should be in by then! We can sell old shirts for $10 and new shirts for $20. Bumper stickers for $1.00 donation. Ben G. — update here? What’s our plan?

— Summer program – finalize and come up with a plan to design. (Cloie has volunteered for summer board…) or Did Ethan and Hannah already volunteer for this? Ethan and Hannah + Cat Walsh will take care of this.

— Spinitron – Streamrewind…. Imperative that we have a smooth transition for this for summer. Will also need to update the studio schedule (for reservation board) with any relevant changes. Abby will work this out with Ben M., and maybe get Babe on board with this too?

— MS office and Adobe Ben M finally has install files (making it possible to do the program design in-house).

— New Board – What can we do to aid transition for the positions that will have new members….? New Board will come to our meeting next week — be sure to get in touch with your counterpart, as needed. Tess will send along password/email document and make sure that information is all shared.

— Summer Board – any other ideas on how they can help? (maybe invite them to next week’s meeting, too?) — Ethan H. will invite Cloie to the next meeting, too, as the other two on summer board are Chris + Bryan, who will already be there 🙂

— Ethan H. and Tess will buy and set up the soundcloud pro account before the end of the year.

Ideas for summer thus far

Help with program mailing

admin help – pledge, summer program guide,

Music processing and reporting?

Disciplinary action as needed?

update/filll out soundcloud

Board Meeting Notes 4/26/16

— Personnel Issue #1: warning issued. Tess and Ethan will write follow up email to J+P this week.

— Personnel Issue #2: 52 week suspension issued. Tess and Ethan will write D a follow-up email this week.

— Also: re: code of conduct changes, E + T will make the necessary changes to the absence policy this week, to go into effect shortly.

— R+C event: in progress. Ben G. will keep us posted over the week via email.

Board Meeting Notes 4/21/16

— Who needs housing for senior week? If you need it – tell ben M tonight. He’s sending list to Stacey Phelps tomorrow. Ben G. and Lara.

— Staff list usage protocol: when is it ok to email list? What should be excluded? How to properly use it to request coverage. While it is not our recommended first step, it is ok to use the staff list to get coverage. You are still responsible for the time until you have alerted the staff list and PD that it has been covered. In order to avoid confusion, the staff member responsible for spot, is the only one who should email the staff list. All other emails should be direct to the staff member and should cc GM and PD.

— Percentage of missed show policy – Perhaps something as easy as: The more of your shows you miss, the less likely we are to give you priority in programming. If a broadcaster misses more than ¼ of the airtime they are responsible for, in one season, they will not get the same spot in the schedule. Also, if you miss, we give you extra service hours — put this change into the code of conduct to be voted on at the May staff meeting.

— Pledge Drive: There’s a batch of promos ready to go. They I’ll be updated next week with a new selection. Need a blurb for our web page and fb page. Need FB event. Need new promo from board and staff! Working on mailing: Still waiting for the online processing to be updated to include the baseball cap.

— Confirming design choices – off white shirt with transparent lettering & navy cap with white graphic. Need to get graphic over to vendor for hat and place the order (2 week turnaround). Also need to put in T-shirt order with Sandbox. (Ben M can do Both)

— How about the MD collage for the mailing?

— Ben M has finally finished his draft of pledge letter. Will pare it down for proofing tonight. Hope we cani get the mailing going for Thursday. Board has pledge drive promos due next week for the competition.

— Did we ever follow up with the SBC to see if they had money for our digital delay unit? no dice 🙁

— Prison Radio event and meeting? How did they go? Well — more to come1

— Google Calendar reservation instructions? Can mount system as soon as instructions are ready and tested.

— Reunion Commencement – need to figure out the details (when) and get listed in the directory. Ben G. is on it. The plan is to have an open house at the station and put all efforts towards that. More on that from Ben G. next week re: dates/times.

— Creation of a WESU Staff FB page has been requested as a closed group to help facilitate in house communications. Ben G. will start making the group this week.

— Personnel: T + E will send email to D. about upcoming meeting.

— 2016-2017 Board of Directors – need to start mapping this out. Hopefully, everyone on board is interested in continuing. The station really benefits from continuity. Are there any conflicts among board members? Can we work out a slate that includes all board members who want to return? Contested spots are good and healthy as well. Running for 2 positions can help prospects have a backup position but that can also backfire.

Board Meeting Notes 4/12/16

– Record Fair Kudos – Thanks to all, special shouts to Arianna and Ben! $1,500 for WESU. Better turnout all around! Great PR and volunteer support. – room for growth, perhaps incorporate a performance element in one of the downstairs spaces? Live mellow performances per previous suggestion? IF we did it downstairs, it might help us encourage people to explore all the rooms and bring in more patrons.

– Google Calendar reservation instructions? Can mount system as soon as instructions are ready and tested. Abby will finish them this week.

– Pledge Drive – BM still working on his pledge letter, Tess and Ethan H. finishing are up md label packet element. Envelopes and program guides are prepped. Artwork has been send to Sandbox, awaiting proofs to finalize colors. We need to finalize a Hat color, too – Vote: navy hat with white lettering, passed.

– Sat Night at WESU – incident, midnight -3am — Ben M will issue a warning here.

– Need a policy/protocol for Staff email list etiquette. i.e.: What content is acceptable to post? (WESU news, coverage requests – and confirmations, and opportunities for WESU DJs) What is discouraged–non WESU Solicitations, conversations about pretty much anything, frivolous chatter. Why is this important? Because the more non-essential emails people get on our lists, the less likely staff are to read EVERY email.

– Also need a policy/protocol for youth at WESU – This stems from an incident over the weekend. On that note: We also need a permission / emergency contact sheet for MYRP and other young participants. Can we come up with a policy that says no kids at WESU past 10pm? No minors, in general, at WESU without an adult. Why? What if a kid were to get hurt? Or what if we fed a kid something they were allergic to? What if a strobe in the studio set off an epileptic seizure? To be implemented asap.

– Do we need a pet policy? There is at least one person bringing a dog to their show? Not about the owner or dog. What about other guests and staff who are truly afraid of dogs. Perhaps, unless an animal is a registered service animal, no animals are allowed. Voted — check.

– Reunion Commencement – need to figure out the details (when) and get listed in the directory. Ben G. will email alumni/communications office about this.

– WesFest – is this week. Ben G. will coordinate efforts both up the hill and down at the station open house.

– Sylvia Ryerson event: Next Monday – We should setup a table with program guides, a signup sheet, and WESU banners – Who will be there to represent WESU? Rising seniors have housing selection during this time, so can some current seniors do so? Ethan H. can, who else can help him?

– Need to figure out how to facilitate Studio access for AMST 355 Class to complete Final projects.Prof JKK wants some direction so we can find times that work for people to be around to assist Google calendar reservation system will be critical for this. Ethan H. will email JKK following up with this, offering our 4-6 board hours and asking for sign up slots to be set up, so that someone will definitely be there for them.

– Program – Time to map out end of semester. End of Spring / signups / Metal on Wednesdays – Now, Sean is gone. Perhaps run MRRR in that spot? – Matt is down to do some prerecording, too. Can someone help him with that? He has free time on Wed, thurs, and Fridays after 4:30pm, to prerecord. Hannah will figure this out in the coming week and update us next mtg.

– Creation of a WESU Staff FB page has been requested as a closed group to help facilitate in house communications. – bumped to next week discussion.

– 2016-2017 Board of Directors – need to start mapping this out. Hopefully, everyone on board is interested in continuing. The station really benefits from continuity. Are there any conflicts among board members? Can we work out a slate that includes all board members who want to return? Contested spots are good and healthy as well. Running for 2 positions can help prospects have a backup position but that can also backfire. – also bumped to next week.

– Operator’s manual…TBD.

– Production – need pledge drive promos ready for next week (by board mems). Do we have a promo for the Sylvia Meyerson event? Will also need a promo for feet to the fire (May 7th)? Lara — check.

Staff Meeting Notes 4/3/16

 

Welcome to the penultimate staff meeting of the 20125-16 academic year at Wes!

One meeting remains: where we will elect our next board of Dir.

Nearing the end of the academic year—thank you to everyone!

Upgrades:

– Carpet is done! Thanks to the handful of folks that helped with that huge task. Take

good care of the carpet!

– Studios are back together and functional. The new board is in and we are working out

the kinks—keep reporting any observations or questions about the board as you come

across them.

– Microphone levels are low. We asked Charles to bump it up. Make sure to look out for

your levels and don’t be afraid to increase it; just takes some getting used to.

– Output from the board to the headphones isn’t the same as it used to? Some people

are not hearing themselves on the headphones.

– Two mics in the air-studio have been set differently, but now they are set back to a

new, better setting. This might fix the headphone issue.

– Some people weren’t able to get sound from the studio A PC, but the foobar volume

was all the way down to 0. It is back up to a normal volume but be aware of that volume

bar in case this happens again!

– Make sure to not let the board go into the red because the digital board lends itself

more easily to distortion.

– Thanks also for the patience as we coordinated a whole bunch.

New Upgrades:

– Upgrades still in the work: We moved Rick out of Studio B into the board room, making

more room for performers in Studio B. Trying to get the automation computer out of

Studio B. Improved network access to the shared drive. We want to get a riser in Studio

B for bands or performers to make it more of a performance space. Keeping the layout

of the studio the same but getting new countertops. More sound insulation in these

studios. But we have gotten over the hump with the carpet installation! Still need help

reassembling library.

(BM has been trying to get caught up on admin this week)

– Thinking of adding a new program for automation into Studio A

– Trying to get a new countertop in the air-studio.

– New rack for CD players. New swivel mount touch screen monitor.

– Trying to get the new touch screen monitor all set-up, replacing the dry-erase signups.

Abby is writing instructions for how to use the touch-screen. We will be able to access

the account outside the studio if we have a gmail account (we are using a Google

Calendar). You can make reservations right from your computer or smartphone.

Studio B:

Have moved Rick’s work station from studio B to Board room to make room for

performances.

Upgrading network hardware and automation computer.

Moving all of that into a caged rack.

Hopeful for improved network and internet speeds.

Moving live music gear and mixer into studio B.

Perhaps a small stage eventually?

Sound insulation for both studios, curtain between studios, better window blinds in

studio A.

Listening stations and a new computer in library.

New board:

Don’t be afraid to bring that volume up on the mic. LISTEN – And pay attention to

audio mix.

Have heard shows where the host is quieter than cohost, callers, and guests. Others

where it is fine.

Let us know your observations and recommendations for the board.

Who killed the studio B monitors? – In box for 3 years – within days, one of the

woofers was dead – WTF?? $200 in the garbage. Hopefully, we can fix them. Only took

3 or 4 days for this to break. Please have some respect for our equipment and treat it

nicely.

Ariana – Events:

– Record fair is next Sunday! We have a lot of volunteers but we need one more DJ to

spin vinyl from 3-4pm.

– We need volunteers this week to setup boxes for the record fair and to put up flyers

around Middletown and around campus.

– Invite your friends to the Facebook event! We are lacking in attendance! Put $50 in

paid Facebook advertising last week. Please click that you are going on Facebook.

– Send an email to the staff about the Facebook page.

Sylvia Ryerson Prison Radio Reform events – Zazie announcing this event. April 18th

from 6-8pm. We have a flyer. The event is in the CFA and we have a promo ready in

the station. About how radio interacts with mass incarceration. Please promote this

great event! Trying to create a radio program with incarcerated people, and this talk will

cover this new program. If you are interested, please attend!

Hannah – Absentee policy:

– You are responsible for filling your time slot. You are responsible for finding coverage,

not just sending out an email. Make sure there is a person in the studio during your time

or you have prerecorded your show or you have talked to Hannah. She needs at least

48 hours to figure out a plan. It is not okay to let an old prerecorded episode of your

show air without finding proper coverage. This is a warning—we need to start taking this

much more seriously.

– Hannah has drafted a scary first-warning email. After the first offense, we will be taking

harsher disciplinary action.

– Ben M says it is a tool not for DJs use. It is there for the Program Director, the board,

and Ben M, and we will use it as a last case scenario. We NEED live DJs. Not showing

up for your show is one of the worst infractions you can make.

Parking Lot:

– The lot has been getting very full and it is hard for employees to park there. We are

trying to get signs that designate Wesleyan and WESU-specific spots. We have 4

reserved spots for WESU staff. Trying to get a sticker to put inside your

vehicle—working on a design.

Ethan – Pledge Drive – starting with mailing this week:

– Spring pledge drive is starting soon! On air pitching won’t happen until 4/18. We will

send out an email when it is appropriate to start pitching on-air. But it’s always okay to

tell people to donate to WESU!

– The goal is $20,000 for this pledge drive. It might go down depending on how much

we raise at the record fair, but we also may not be able to do this. More info to come.

– Pledge forms/ packets, new promos, and more to come.

Board Elections:

– Stump speeches/instructions from the candidates who submitted letters of intent.

– Abby running for Tech Director, Chris running for Music Director. They are running

unopposed.

– They have to make speeches. They are both elected! Democracy in action!

Pitches for new board election! We have elections next meeting.

– Each board member explains their position.

– Submit a letter of intent before the next meeting, 5/7. Must be printed and put on the

bulletin board in the station and sent out to the email listserv. Email board if you have

more questions; come talk to us!

– President, Vice President, and one Music Director are only for students. Every other

position is open to community members, as well!

– Sub-music directors are not on the board, but they are important positions for anyone

to fill. If you are interested in being a sub-music directors, talk to Nick or Chris right

after the meeting.

Community members on board:

– Possible reinstating of the Community Liaison position. It is a full voting position. Their

job is to advocate on behalf of community volunteers during board meetings and to

convey information back to community members. If you are interested in this position,

talk to Ben M.

– Also talking about bring back a summer board of directors. Possibly 3 positions to

maintain the station and our flow of music into the station. Will also handle disciplinary

issues. Board members would work independently.

Future programming:

– We are feeling out our options to remove an hour of morning edition in the fall.

Currently five hours of Morning Edition—getting rid of this! Open to suggestions for new

programming, possibly syndicated or live.

– Ken suggests a locally produced weekly morning show. It would take a lot of coordination

(a full production team) but is definitely looking into. Might be more realistic to look for a new

syndicated program first before going through this route. Please share your thoughts with

us!

Staff Recertification:

– Dave Bauer suggested this via email. Possible recertification every 5 years. Tracking

equipment and policy changes. However, upgrades are not fully complete at this time.

– Hannah moves to table this discussion but asking for people to write updated studio

instructions.

– Ben M tables the tabling.

– Is there any problem with the station that recertification will solve? Maybe it would help

keep everybody current. We will discuss this more as a board.