Board Notes 9/12/17

Board Notes 9/12


  • Gabby help 5:30-6 sat. → Luke
  • Sexual Harassment policy
    • Zero Tolerance amendment
    • How best to go about ensuring people sign the agreement?
  • Training!!
    • book PAC001 info session
    • lesson plan
    • who wants to be there
  • Fundraising event: #dinnerandashow?
    • November 18th
    • We need a name
    • 5-11pm
    • Cost/ticket
    • Getting the box office to sell tix
    • How to appeal to students if they have idea
      • Everyone poll at least 3 friends re: their hypothetical interest in an event like this!
      • A capella/comedy groups?
      • Food that isn’t Usdan
      • Different prices for students and community members
      • Honey & the Sting
      • Henry Hall
      • Homegrown CT bands
  • Record Fair: events
  • Booking a band?
  • Pledge Drive



  • Spinitron/Streamrewind



  • Activities Fair
    • Everyone wear WESU merch
    • More people around the table the merrier
    • WesAdmits 2021 post — Jake
  • Contacting head of SALD re: funding



  • – Sorry i am not here!!!
  • 1. Sexual harassment policy: Going off of what we were talking about on the group me I think it’s important to remember and remind everyone on the board that we have a zero tolerance policy for sexual harassment. 
  • 2. Lawn talk show (ex. President Ethan hill’s band). I saw them this summer and they were SO fun. They want to come play in November and I think it would be fun if it was wesu affiliated. We can maybe talk about next board meeting but its something fun to keep in mind!!!



  • Sending out staff wide email about social media promotions
  • queen of jeans? For a band
  • when do programs come out?
  • Fb on wesadmits for activity’s fair



  • Reach out to staff and encourage promos
    • Service hours
  • Psa ideas
    • Refreshing/reaching out to staff
    • Environemental disasters
  • Assisting djs with equipment/production ideas
  • Make a step-by-step sheet explaining how to make a promo



  • Schedule almost finalized
  • Who wants a Midnight-2am Saturday slot?
  • Program guide set to go out once that is decided — looks beautiful
  • Next semester–slots will not exclusively be given based on seniority
    • Help with listening to shows to give feedback/create basis for scheduling



  • Much music to be listened to
  • Revamping the MD blog
    • Album list
    • Facebook connectivity



  • Public File during board hours



  • Club Fair this weekend
  • Setting aside most reasonable training times for everyone

9/10/17: Staff Notes

9/10/ Full Staff Meeting



  • New season
  • BIG THANK YOU/shout out to MEG who put the program together — very cool new design to get excited about
  • Successful open house/the MASH
  • Training to start soon! after student activities fair this friday — be on the lookout
      • Table at the club fair this friday
      • Interest meeting — refer your potential DJ friends
  • Short board goals/ideas for the upcoming season:
    • Starting “What’s New @ WESU” flyer to be put around campus and online
        • Short/accessible — Transparent
    • Booking more events/speakers/bands — keeping momentum from last semester
        • Email Events Director
    • Revamping social media as a resource
        • Highlighting DJs to connect with community/staff itself
  • Highlighting shows on WESU during staff meetings and on social media
  • Show:
  • Board Hours: 4-6 on Thursday




  • Genrebusters every other Wednesday 11-12pm
  • Board Hours: 4-6 on Wednesday



  • Board Hours: 4-6 on Wednesday



  • Show: 4:30-5:30 Saturday (1,3,5)
  • Board Hours: Friday 4-6



  • Show: Game Theory, 11-12pm Sunday (2,4)
  • Board Hours: Tuesday 4-6pm



  • Board Hours monday 4-6
  • Show: Wednesday 12-1 — Who Sampled



  • Shows: Tuesday Nights 12-1
  • 4-6 Wednesday
  • Come introduce yourself!
  • Check your email to sign the sexual harassment form — necessary before starting your show



  • 4-6 Monday
  • Show: Dumpster Dive, 11-12 Tuesday nights


Xandra/Public Affairs

  • Board Hours: Friday 4-6
  • Show: Middletown Youth Radio Project,



  • Board Hours: Tuesday 4-6
  • Show: An A and a B, Friday night 1130-1230


Jack/Community Liaison

  • Show Monday 9:30 Cruiser’s Radio Program
  • Board Hours: 7-9pm Monday



  • New Door Code! Available for DJs ONLY — do not distribute outside the WESU community
    • Email any board members for the code
  • Live/Automated shows:
    • Automated shows should be highlighted on the schedule in the hall
    • Be aware if there is automation on either side of your show so that you do not cut off or delay anyone else’s program!
    • If the DJ after you has yet to arrive, bring up the Pot as a rule of thumb — good chance they have automated their show for this week
  • Parking:
    • University now owns both buildings that our parking lot belongs to
    • New parking security system — WESU placards needed to be in the lot
    • Night DJs — park in one of the 4 WESU-designated spots
  • Work study position available!
    • Administrative/housecleaning stuff — 5 hours/week
  • Last DJ at night: call Psafe before leaving (don’t have to wait around)
  • Cathy Leckowitz will be leaving
    • No interim director
    • No huge effect will be had on the station
  • Fundraising Events:
    • Record Fair: Oct. 8th
    • Jim Zandri has volunteered to cater a separate fundraising event
      • Beckham Hall in October
      • Details need to be worked out
      • Entertainment!
      • Jim/Jack: Volume of Attendance is key — working out a reasonable/profitable price
      • Email or to help plan the event
      • Ben’s Pitch: Variety performance night (comedy, music, etc) — Dinner + Show — this has worked in the past at the Buttonwood Tree
      • Get the basic information set so that DJs can promote the event on air

Board Notes 9/5/17

9/5 Preliminary/Planning Board Meeting



-Google doc with passwords and account info will be sent out ASAP

-We’d love to have one-on-one meetings with each board member in the next couple weeks

-Not a huge deal, can be a brief sit down after board meetings, etc.

-Establishing Board Hours and Meeting Time!

-MDs on Monday

-Signup sheet will go out

-Xandra on Friday

-Cormac/Will: Tuesday

-Luke: Wednesday


-Jake: Monday

-We all need board keys! (except for beth)

-Idea:  ”What’s New at WESU” zines — take 15 mins at the end of a board meeting to consolidate a list of 5 or so bullet points to put out around campus



Open House

-Posters needed! Can be very simple (bubble letters)




-Livestream (Jake) + social media presence


Music Directors’ Blog

-Post-MASH: List of 3-5 bands to look out for this semester?

-Figure out ways to open blog to other staff members who might want to create content


Activities Fair

-Friday the 15th, 2-5pm

-Signup sheet will go out


Staff Meeting

-This Sunday! 6pm in PAC 001

-Very lowkey, just starting things up

-Board members should also introduce which show they DJ!

-Moving Forward: Meg’s idea to highlight a different DJ’s show each meeting



-Need DJs to come out for the interest meeting

-Ben has ideas for how to revamp training — should sit down with him soon