Board Notes from 9/3
General Manager: Ben
President: Mary
Vice President: Virgil
Program Manager: Rick
Public Affairs: Daniel
Music Director: Ethan and Reta
Public Relations: Danielle
Personnel: Eliza
Production: Hanna
Program: Hannah
Events Coordinator: Isabelle
Tech: Nate

Meetings will be held Tuesday at 5pm

Next year is our 75th year, start brainstorming ideas!

• Start Brainstorming!

Goals

• EKM: Try and listen to all of the shows, and getting to know all of the staff members
• HR: Peer review program?
• DP: Up our PR get the word out, 75th!
• Isabelle: Big event, 75th!

Board hours (4-6pm except when noted)

• Monday: Virgil & Isabelle
• Tuesday: Mary & Daniel (3-5pm)
• Wednesday: Hanna & Danielle
• Thursday: Reta, Ethan & Nate
• Friday: Eliza (2-4pm) & Hannah

• Check messages on phone board AND studio
• Check email, everyone should chip in!
• Empty trash/recycling
• Download Free Speech Radio News

• go online to soundcloud.com/fsrn or fsrn.org posted by 5pm
• make sure it is today’s broadcast
• right-click, save link as, use correct location, name as “FSRN~0” and do replace
• make sure it downloads completely

• check the logs in studio a

• check the inconsistencies so we can be on top of what’s happening in the studio
• let eliza know about the logs

• check the Facebook
• check on the studio reservation boards

• email board with staff meeting items

Program Updates

• Fall Program Starts 9/9 @ 4pm (remind in email too)
• program done! thanks hannah!
• program guide is being designed, should be at printer soon
• need to get online program @ spinitron/streamrewind updates by 9/9:

• who will update?:
• stream/rewind needs weekly maintenance
• nate will do it!
• spinitron policed by MDs

• Hannah will send final updates of program, email vote TONIGHT, then email the staff

Update website contact info

• VT will
• will also update board cellphones

Ben’s overview

• Year will be over before you know it
• in order to accomplish all on our plate, we need to work efficiently and use our (staff) resources wisely.
• share your goals!
• Read your job description get familiar with your responsibilities.
• make an appt with Ben, learn about the station/your position, encouraged

Work study position (may help with some board hrs stuff)

• administrative tasks!
• mailings!
• automated spinitron entry!
• pledge processing!
• 2 candidates – One clearly had more admin experience on resume.

• ben spoke with both, recommends the more experienced one, both are good candidates
• must still do service hours in addition to paid work

delegate, get your work done

Upcoming events:

• staff Recruitment?

• student activities fair
• next friday

• homecoming

• open house is in program
• cupcakes?

• Record fair 10/12/13

• wheels are beginning to turn

Station goals:

• Update online history
• 75th anniversary (starts 2nd semester thru end of 2014, map out timeline)

• logo competition
• Get Film project rolling, for our 81st anniversary
• concerts, gala event, Press?
• our college radio legacy!

Board Notes from 9/10
 
Board Notes from 9/17

• Attendance Problems

• CGO

• Warned
• Will get a task, calendaring

• HB

• Warned
• Will get a task, an hour shelving

• TM just late

• VBGT will watch

• MK no email, no response so far

• Suspension of one week
• Responsible for finding a replacement

• Training

start in two weeks, 0ctober 6th
Ping will email, come up with cirriculum
Facebook post, no ads

• Rec fair poster is designed now we need to get it up and around both physically and online. Also need recorded promos with the same quickness!!

• who will copy posters? (Izzy)
• who will send them to special Middletown guy?
• who will email asking for volunteers to poster?
• who will put them up online? (Danielle…..FB post/webpage)
• who will record promos? (Hanna)

• Nov. 1–homecoming event, Mary will order cupcakes
• Promos for shows – we still need them!

• send a staff reminder?
• voted to make it a service hour, none opposed, passed!

• Budget planning to get request together to present for Monday 9/30 if not too late. Otherwise next Monday (Virgil)

• who needs to go to the SBC? What time?
• will sign up for next week

• 75th advertising

• will send out recruitment email

• Shirt Design

• DP will take the lead!
• Fall design?

• Program

• Any issues? Any update on Program? If no word from Brenna we need to go to plan B.
• Hannah will text Brenna

• ANR

• need temp staff status – to produce the show (Dan update on this)
• they need our help, come into our fold
• will go through training
• precedent for associate status
• Board reluctantly approves unanimously

• Adding Harper to the list
• tweeting

• Not 75th Anniversary until 2014 Ben M removed posts on FB saying we are currently in our 75th year.

• Promotions: need a web and FB post about new season schedule. (Danielle)
• Middletown Day
• Change studio code?

• Nate and ben will look into it

• College Radio Day is 10/1/13 – how to participate? or not?
• CMJ – We get an additional (3rd) pass who’s going?
• absence/automation policy – clear up in code
• music money from last year

• $70 at Redscroll for the taking! MD field trip?

• @wesu emails – let BM know if you want them forwarded – should we create gmail accounts for all? Can they be sent from Gmail to look like our @wesufm.org accounts?

• Nate is on it

• CT Food not bombs leader to campus? Via mike DeRosa

Board Notes from 9/24 by DPOPE

• Download FSRN

• Shout-outs! Thank you everyone for doing board hour duties!!

• Make sure you’re keeping up with things we discussed at meetings!

• Will follow up specifically via email

• No VT today he is at SBC repping WESU for preliminary meeting. Someone else needs to take notes.
  • Thanks DP!

• Record fair promo is great – thanks to HB- Ben M converted it to mp3 (was Wav) and saved to proper promo locations in air studio and for Rick. To do: She should send an all staff email asking every DJ to play the promo during every show through the event.
  • Whey Station coming!!

• Flyer Need to print flyers and get them around campus, downtown, and mail record fair mailing list
  • Isabelle: start flyer-ing? Enlist flyer-ers (service hours!)
  • Downtown Flyerman!

• Other Record Fair stuff:
  • Need more volunteers. Isabelle will follow up. Also, DJs.
  • Anyone can email Izzy to volunteer

• Program guide design thanks VT for picking up slack. He and Ben M are working details outs

• Any other programming issues?  Recent no shows JB and MK – both sent all staff emails less than 24 hrs in advance… can we follow up with them?
  • MK has been emailed/warned by Eliza with details on procedure.
  • She then sent all-staff email to find fill-in for show she was suspended for
  • Maybe have her come in and explain? Not obligatory, assess situation next week
  • JB has been emailed.
  • Also, get rid of Al Jazeera promos and other old show promos.

• FREE SPEECH NEWS RADIO
  • Money issues. May pick up other Pacifica show.
  • Perhaps a podcast show??

• CMJ who’s the 3rd person that is going? Send info to Ben so he can register
  • Possibly DW. Perhaps we should have emailed all staff… but we need to register soon, and Ben M. seems on board

• Ben M had great conversation with Call from Howard Williams Owner of WES AM from 1946-1948 (AM predecessor to WESU). Howard is going to mail us a written narrative of WES during that period.

• Training – EKM proposed schedule?
  • -also, updated section on automation?
  • No schedule yet, because of issues with scheduling meetings.
  • But WILL START Sunday, Oct. 6^th
  • Break for Fall Break (Sunday 20^th wouldn’t happen, otherwise weekly)
  • Two options? Option for Thursday as well? (6-7pm?)
  • Training people to use the phone coupler?

• Automation discrepancy in training manual online?

• Emails, forwarding them to Wesleyan email?
  • General idea: set up WESU gmails, have @wesufm.org, but CAN have them routed to your other email

• Other discipline issues/updates? -did we follow up with everyone from last week?
  • Never got a response from CGO, HM. It was recent, so we will give them a bit more time.
  • People getting back to EKM about missing WESU board meeting.

• college radio day 10/1/13 – any more info on this? Mary registered us, will email staff/Hanna/Rick if/when they send “College Radio Day sweepers and IDs” 

Did anyone have a food not bombs contact that might want to bring speaker to Wesleyan? (follow up from last week)
  • Supposedly will cause increased listenership!
  • Is there a promo?
  • Food Not Bombs—perhaps one Josh Krugman can help to spearhead this efforts

• Argus News Radio problem (DP)
  • -Did someone let Aaron know of the conditions we voted on last week?
  • Perhaps HF? She has done Argus News Radio.

• HF’s involvement at the station? (is posting playlists to Tumblr against station rules….also most productive way for her to get involved in the station?)
  • -ARGUS NEWS RADIO INSTEAD????
  • She has done it before. CONTACT HF? (Daniel)

• Some stragglers not logging Spinitron?
  • Perhaps get some volunteers, logging volunteer hours, helping them figure it out
  • Also ask H about this?

• Hard Nips at Wesleyan-do we want them to come? When? Any updates about what happened last year with them?
  • *any other updates?
  • They are supposedly to get back to Izzy
  • Show on campus?

• Board info in Studio A is outdated!
  • HB will get that taken care of tomorrow!