Board Meeting 11/12/15

Board Meeting Notes 11/10/15

— Board duties – just another reminder….we must check during our board hours!

— Training: stay posted for practical exam scheduling, to come soon.

— Public affairs: continued board discussion session on guidelines and disclaimers is set for this Sunday 5:30 pm-6:30 pm, location TBA, probably usdan

— Personnel – CA vs VN – both have confirmed receipt of the resolution. Viso is trying to get back on track. CA has been quiet since his initial reaction on Friday.

Station Upgrades: Tess and Ethan will update computers and software by the end of the semester.

— Pledge drive: woohoo – we passed the ¼ mark! Mailing is being assembled. Will start hitting the streets tomorrow. First email blast has happened. Still need: press release ASAP (to go to Middletown eye, Middletown patch, wes community blog, wesleying), from Ben M. Lara will send staff update reminding DJs to play at least 2 pledge promos per show for this week. Starting Monday, we will Increase frequency to 4 spots per hour and advise. Big email blast happened last Friday, now we need specific Email campaigns to past donors, alumni, guests, staff and ticket/promo winners (Ethan’s letter to come next week). FB – really need to make those daily FB posts for the drive!!  Think creative! We should be sending out holiday post cards (with new staff pic) by 11-19 for Thanksgiving break. These will include a pitch from Ethan thanking folks for donations and reminding others we still need them. Maybe a T-shirt or bumper sticker table later in the semester?

Program: Maybe put a note in the application about conflicts/commitments, letting work-study students know that we will do our best to accommodate scheduling as needed.


Board Meeting Notes 11/3/15

— Board duties – is anyone checking the account? We all need to do this more.

— All staff meeting, follow up – attendance was pretty light. Ethan O. will send out emails to folks that are in danger of losing their good standing (and must come to our december meeting)

— Budget update – awesome that we got $8K more, this year. Tess shared the budget document with the board.

— Training: Rest of board should stay posted for help needed on tips + tricks / administering practical exams.

— T-shirt design – Lee has decided on brown on orange. Ben M has spoken to Joe M re printing. Should be worked out soon.

— Sticker? – Final vote: Black on white

— Homecoming?  Ben G. will send an email to staff members, encouraging them to take their folks down to the station.

— Music directors – start thinking about purchasing…. What’s in the budget? What do we need? Reach out to Sub MDs and staff for suggestions! Also: What other MDs are needed?

— Public affairs – Tess will send out a when2meet, for a separate meeting about our code/our listenings.

— Personnel – CA vs VN – Tess, Ethan, and Ben M. will stay posted on this front. Ben M and Ethan have both followed up this week.

— New/modify Disclaimer?  Change of language – maybe break into 2 clear and separate parts? One for views expressed and another for language? The views expressed are not intended to represent… “, rather than “by no means reflect” → to be talked about at our “public affairs/mission meeting)

— Studio reservation system: Really need this upgrade to happen. Have hardware – need system. Google cal seems most accessible for starters. Any takers to set that up where Ben M left it off? Ben G will help with this starting next week.

— Pledge drive: began (yesterday) Monday 11/1 –  Goal is $20K .

All staff email instructions to go out ASAP

Website, FB and Pledge forms updated (on and offline)

Reminder, DJs should start playing promos.  2 per show for starters. will Increase frequency and advise.

Need press release ASAP from Ben G.

Mailing will go out by the end of this week or early next week and include, pledge letter by Ben M, Pledge form, and program guide.

Email campaign to follow. All list, then specific campaigns to past donors, alumni, guests and ticket/promo winners.

FB – really need to make those daily FB posts for the drive!!  Think creative!

We should be sending out holiday post cards (with new staff pic) by 11-19 for Thanksgiving break. These will include a pitch from Ethan thanking folks for donations and reminding others we still need them.

— New promos: Contest? Ethan and Erin won 🙂

Staff Meeting Notes 11/1/15

— Lee Berman made an awesome tshirt design: mocked up orange on black.

— Thanks to David Bauer for the Staff Photo shoot! Thanks also to those who made it out.

— Record fair, Success. It’s a big event that task a lot of work from a lot of people. There’s literally a lot of heavy lifting.  Thanks to Arianna, the board and everyone else who contributed to the success.

— CMJ report, – Our trusty MDs give a brief report on the experience of the conference.

— Program guides: are in and look great.  But are mostly gone already, We printed 1,200 and have somehow gone through 700, leaving us with just barely enough for our upcoming mailing. Please don’t take large quantities of them at a time. We will think about printing more next semester. Please only distribute strategically.

— Program: Due to an unexpected personnel change, there is now free air time after 11:30 pm Saturdays. Anyone interested in filling this slot should email Hannah for expressing their interest.

— Station Upgrades: We should know the result of the grant we applied for in 3-4 weeks. IF we get the funding for studio sound insulation and backup power this will affect our upgrade plans/schedule. We are also working with the university to replace the carpeting. They have come out for an inspection and agree the carpet needs to be replaced. They are trying to line up funding. Of course this also impacts our upgrade schedule.

— public affairs: don’t forget to read the disclaimer before espousing a personal opinion or airing the type of content that should only be aired after 10 pm!

— personnel: be sure to let ethan O. know if you would be willing to have interns on your show!

— Pledge drive: (keeping w tradition) Monday 11/2, during The Bauer Hour. We expect to go for entire month of November, starting one month earlier than usual. We hope to make the best of opportunities this month including homecoming, when family and alumni are around as well as thanksgiving break when folks are with their family and friends and hopefully reflecting on things we are all thankful for, like WESU. Please consider putting your creativity to work by producing a promo. I will also be making some new promos. There will also be a pledge binder in the studio with sample scripts, pledge drive information and station facts that can be used in pitches. We will update the tally on our website, Facebook page, and dry erase board in the studio. Our program guide and appeal will go out this week to 500 of our most recent past donors. We will follow that up at the end of the month with a postcard of our staff picture with an appeal from Ethan Hill, President of the Board.

— We have a new T-Shirt designed by Lee Berman (who has moved to NYC) $35

We will also offer our black and white hoodies and the black and red “classic” long sleeves for $45.

— Let’s consider a WESU tye-dye event for the spring! and all tye-dye shirts and other items together!

Board Meeting Notes 10/28/15

Personnel Issue (CA + VN): voted on as a board and is moving forward with the agreed upon disciplinary action. Tess and Ethan H. will send out the decision later this week.
Pledge Drive: Promos due by our staff meeting this Sunday. They will be listened to and “compete” at next week’s meeting. Ben Goldberg will get things rolling this week in terms of online PR. Mailings will go out next week (work-study folks/trainees/service hours will help package). The drive officially begins this Monday November 2nd at 4 pm.
Public Affairs review and standardization: to be discussed further next week. Zazie will send the necessary email to BB. Otherwise, everyone listen to your assigned shows!
Training: Ethan O. will share trainee show ideas with us — please give feedback! Even if only for a few minutes!

Board Meeting Notes 10/20/15

— Re: Work Study Board Positions: We want to go through OCS on this one instead of the WSA, as right now it seems that the WSA resolution doesn’t make so much sense for us, in terms of sustainability/organization. Ethan H. will go talk to Alex Garcia sometime soon to get the details on the resolution that passed. Erin will casually bring this up / test the waters on this with her boss at OCS in the coming week or so. We will also continue to talk about this as a board in our next meeting (including Ben M) and see where we can go with this.

— Re: Budget: Hooray! We got $8,000 extra this year for various station upgrades. Ethan H. and Tess will talk more nitty-gritty about this with Ben M next week.

— Program:

It is printed and in and it looks great! *to be sent out soon*

Hannah will send out an email regarding fall-break programming coverage.

— T-shirts: We might reprint the “not for babies anymore” design for this run, or explore LB’s possible design. To be decided for sure at next week’s meeting, as we want to get this printed asap.

— Pledge Drive: Board promos due for next week. We want to have them for the upcoming staff meeting.

— Everyone sign up and listen to your assigned Public Affairs shows via Zazie’s google spreadsheet for next meeting, so that we can have a discussion about station policy based off of our listening.

— Personnel Issue: Ben M., Tess, Ethan O., and Ethan H. will make a decision on this in the coming week or so. Right now evidence is being reviewed and discussed. This will probably lead to some review/reconsideration of our station policy by the board, at some point in the future.

Board Meeting Notes 10/13/15

—  Quick reminder to make sure board and tech rooms are locked when you leave.  Tech room was open today. Board room was open one morning last week.

— Budget process – Tess and Ethan are meeting with an SBC member this saturday for a station tour and discussion of the budget. We will have answer by next Tuesday’s board meeting.

Studio B: We will put the new computers in there (Ben M and Simon will work on this), even if the carpet is not put in there beforehand.

— Training: we need to further incorporate WESU guidelines into our training process (and, with that, our application process). This will be a goal in coming months. Bryan’s got us covered on Sundays with Ethan O. And Ethan O., Ethan H., and Ben G. got the rest of it covered.

— Pledge drive theme = under the radar. whales + endangered animals + jellyfish + space, oh my! (Interpreted). Promos due at next week’s meeting!

— FA 15 Programs: are printed and will be delivered tonight or tomorrow am.

Program mailing – pledge form in advance to begin pledge season. Ben M will work on this with the work study folks…

CMJ: this weekend, yay!

— Music directors: BMI reporting – Ethan Hill and Ben M will help MDs with this process over the next week or so

— Record fair promotions: wesleying, fb event posts, last round of invitations and flyers. Staffing: we are all set. Ariana will find someone to set up the DJ booth. Arianna should verify with Bulaong that an IMS person will be there for setting up DJ booth audio feed. Ben M will arrive between 8-9 to set up signage on corner streets and get vendor tables setup.

— Personnel – CA vs VN – oy! Tess, Ethan, Ethan, + Ben M will deal with this in coming weeks and keep ya’ll posted.

— Program: Thursday at 4pm (RVR) and Weds at 5pm (nick) — Hannah will send out an email to the staff about this.

— Board hours apologies: go to, not Ben M.

— What’s up with the public affairs concerns?  Listening will happen over the next week, Zazie will send out a google doc with our respective listening assignments.

— DJ B has missed 2-3 shows since accepting the Monday night spot. She thinks she’s alternating, but she is not. Hannah will talk to her and keep us posted.

Board Meeting Notes 10/6/15

— Great staff meeting – props to Ethan Hill for bringing it to an expeditious end despite the giant open question that was presented.

— Ethan H. will contact Lee Berman about T-shirt and sticker design this week

— Thanks to Bauer for the photo

— Budget updates: in progress. Ethan and Tess will be showing an SBC member around the station this weekend. Should have more answers by next meeting.

— Training – Ethan O. still needs a few more sundays covered…have him send those out to the board, we’ll cover them.

— Record fair: Arianna will reach out to staff and esp. to new trainees about flyering and volunteering in other capacities, too.

— Freakers Ball? Don’t have a band, not in a position to make this happen for Halloween. GOAL: To have a WESU concert/party (open to community members) by the end of the semester.

— Reminder – daily fb posts , plus we have twitter and Instagram

— Pledge drive theme = under the radar. whales + endangered animals + jellyfish + space, oh my! Promos should be done by the board meeting after next (for the competition)

— Think about making a public affairs code of conduct/guidelines? Based off of our mission statement? So as to have programming that is consistent with our mission? Or just do a better job of it? Much debate — to be talked about much more in coming weeks!

Staff Meeting Notes 10/4/15

Welcome – staff photo thanks to all, esp Dave Bauer


Waxahatchee!  Was a great success. Sold out. Props to Nick Selden and SALD for making it happen. Thanks to all who participated.

Record Fair – happening 10/18, still need a few volunteers for breakdown and for flyering, also for the 3-4 pm DJ slot, let her know if you’re interested!

Program: print guides should be ready by end of the week.

Production: Time to start making show and pledge drive promos!


Training – let Ethan O. know if you can help out with training in exchange for a service hour! He especially needs people for 2-3:15 pm on four Sundays. Also — he’ll be sending around a document soon, in which you’ll be able to let him know if you’d be willing to host interns on your show this semester!

Pledge drive starting and ending earlier this year! Starting at the beginning of November – probably Monday Nov 2nd.  Hope to have more student participation and target families and alumni with homecoming and thanksgiving.  More details to come. Will go over everything at Nov 7th meeting.

Upgrades – Sorry for the slow pace on this. Ben M has been swamped. Rolling out the rest will depend on a few variables, including our SBC funding request and the results of a $75K grant I applied for to install backup power and sound insulation for studios A and B.  Next up, replace several studio B computers, the scheduling system in hall/ Waiting to find out about grant and funding for carpet before mapping out the rest of the studio upgrades. If you are tech savvy and want to help for service hours, let Simon and Ben know.  

Studio cooperation – with thin walls and over 150 staff members working it out inside WESU, people are bound to step on each other’s toes. Most important Rule – BE NICE – introduce yourself to others working inside the station. Unless you deliberately seek ways to stay work cooperatively, given the shortcomings of our studios, you can easily interfere with live and studio prerecording sessions.  Even just talking in the hall can be a problem.

Hopefully that grant comes through!  Will help us maximize our potential here. Also hoping to make a studio.

Reminder that Rick S is out on vacation through October 9th, Automation needs etc should be directed to Ben M in the meantime

Ben M Radio Pet Peeves – Pop Quiz!!

Is smoking allowed anywhere in the station?  Then why do I find ashes in the stairwell?

What is the correct way first step to seek coverage? Hint – it’s not sending an all staff email correct answer – check with the DJ’s before and after you, if no luck send an all staff email. If no luck, you are still responsible – reach out to Program Director (NOT GM)

Cussing on airwho can do it? And what qualifies for safe harbor? Hint not the DJ. What qualifies recorded content that contains cuss words? Must have artistic, literary, or scientific value.  Ie: not casual F-Bombs

Power Strip on window sill in studio A needs to stay on (Security Monitor) – someone turns it off? Why?

Personnel –  guest policy – send an email to only 2 guest per staff person. Why? So there aren’t people wandering around the station unsupervised.

Automation: don’t go over! If you do, you are cutting off the beginning of someone else’s show.

How many people know how to set the crossover fades in Foobar so that songs overlap? That’s great, no please set it back to something reasonable when done! Most people don’t know how to do that. And we end up running announcements that start before the previous one is finished!

Board Notes 9/29/15

Waxahatchee – Great job, Congrats! Any debriefing necessary? What worked what didn’t? How to get money deposited to WESU accounts? can tell Alisa/SALD it should get moved to WESU smart key 1231183201 (leave this number out of the minutes please)

-Recording was great, we should air it maybe sometime?

-We got about $500 from ticket sales. How do we get that? Smartkey?

Ben M completed and submitted the grant application for backup power and sound insulation – will be announced Nov 30th

Staff Pic – pre meeting on Sunday?

Debate – not likely.

-Possibly interview other candidate instead of debate?

Need Website update… Still showing Waxahatchee up there.

-Review of Waxahatchee?

-Link to Argus article about Wax?

New shirt and bumper sticker designs? if so need to get going… (please just one new design per season)

-Need theme also!

-Email Lee Berman about it.

-Bumper sticker that goes with the pledge drive theme?

*new t-shirt and bumper sticker design should be finalized by 10/15

WESU info brochure… we should really have one. Would be especially handy for distributing when we don’t have  Service Hour for someone

ben goldberg – cardinal print/copy


-Zazie’s friend Isabel

-We have $1000 in the budget, we’ll see if we get it.

-Main goal is just a screen with a play button.

-Make promos for app? No, too corporate.

— budget additions? What were the additions beyond the regular allocation requests?

— Record fair – fb promotions.. Invite everyone! – has everyone done this? Perhaps Ariana should send an email about this?  There’s a record Fair in 5 miles away in Cromwell this weekend, need to get someone up there to pass flyers!

-Discount to get people there?

-5% off? They’re already really cheap.

-Buy a record, get a CD free?

-Buy a record, get a bumper sticker?

-Food: Food trucks can’t come onto wyllys?

@wesu email situation – everyone in?

WESU Facebook – reminder that we want a FB post up during every day’s board hours…

Also, should we create a WESU “community” entity/account on FB? Perhaps this will enable

staff and fans to post without going through a moderator?

community page?

board CMJ –  Erin is in (needs to reg before 9/30 deadline)gister . Waiting to hear from Nick.

Third pass? (will cost $249)

-Nick and Erin want to go. Nick has to get a ticket nowish.

-Interview the bands between sets.

-We have connections to some bands playing there.

Program guide – almost there


Just send it to the printer. Mona Lisa on flipside.

Training  — update training materials?  (log, code of conduct, safe harbor clarification,)

-Buffer zone between the two sessions?

-Get staff members to help out

-First training session October 8th

Sunday staff meeting agenda –  picture – rec fair – pledge drive

Pledge Drive – Seem to make seems to make sense to shoot to start at the beginning of

November. That will enable us to hit Wesleyan Homecoming (event?) and Thanksgiving.

Hopefully we can wrap it up well before break. This timeline give us 4 weeks (from now) to get our act together.

Can we build off – of silent or Do not disturb a la WSHU?  Don’t make us go Pirate on you?


-Event during homecoming?

-Vote-off: We want themessss everyone come up with at theme that isn’t Pirates vs. Vikings and

next week we’ll have a vote-off.

WESU Board Notes 9/22/15

Budget: Tess + Ethan will write a draft of the budget for next Tuesday (9/29) and send it to the board for review. We’ll talk about any edits at that meeting. Then Ethan + Tess will go into the SBC to submit the request the following Monday (10/5).

Studio B Updates: Tess will send out a doodle to Ben G., Simon, Ethan H., Ben M, about meeting separately to talk Studio B updates. This group will keep the board updated on their progress / run proposals by the board in the coming Tuesday board meetings.

Program Guide: Hannah will be in contact with Cloie about finalizing the program design. It will be done by the end of the week and ready for printing.

Emails: Tess will send out a doc to the board for email collection, so that they are all in one place (usernames + passwords).

Waxahatchee: Nick will keep the group posted about what sort of help he needs. Next week, he’ll give us a ticket profit report.

Local Political Debate: Simon and Zazie will work on this together with Dave Bauer, and keep the board posted / give us an update next Tuesday.

Record Fair: all board members and staff members (reminder email, Ariana?) should invite people to the FB event!
*Next week we should definitely talk about training plans and about the pledge drive plan for the semester.