Board Meeting 9/23

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  1. Open meeting
  2. Attendance
    • Everyone here except Amy, Ben S., Ben M.
  3. Unfinished Business / Committee Reports
  • Record Fair
    • Update on record fair flyer? Promotion at record fair event over the weekend?
    • PR
      • Facebook event? Other flyers? Promos?
      • Ben made a flyer, Jen handed out ~100 of them, still have ~100 more to distribute
      • We’re going to want to hand out/hang up more around campus & Middletown
      • We’ll aim to get 2nd flyer done within next couple weeks
      • Amy, Dylan will work on FB event tonight, and maybe a website post as well
    • Events
      • Spring date confirmed? Think about getting started with volunteer recruitment, DJ scheduling
      • Spring date (Apr 4) reserved with Beckham
      • Start thinking about trainee volunteers for record fair
    • Raffle for early bird patrons?
      • Spin wheel?? Chaim says he would run it!
      • Cheap turntable give away??
      • Jen will start brainstorming a few ideas and will share next board meeting
  • Bobbito event – Thank you to everyone who helped and who showed up, felt like it was a success and a really awesome conversation!
  • Jimmy Z – Oldies show – what else can we do to support this? Ticket giveaways? Is there any interesting organizing a board table or student table for the event?
    • A few shows are already doing ticket giveaways
    • Student table at the event – Dylan will think about/work on this
  • Program Guide
    • Need to print ASAP!
    • Ben S emailed archive images last Wed, Victoria will get it done ASAP 
  • Training
    • Interest meeting saw strong response / interest
    • Starting NEXT WEEK!
    • Will be Thurs & Sun
    • Victoria will send out follow-up email for everyone at the interest meeting/those who emailed who couldn’t go
    • Board members who need to go to training? Ex. production director?
      • Sam/Gina will go, especially to get help with music blog during board hours
      • Maybe Tech + Production can go together one week
      • Events, Public Affairs should also make appearances
      • But realistically every board member should go at least once
    • Perhaps we should establish deadline, so that trainees need to finish service hours and internships before written and/or practice exam??
    • Training revamping will likely go into effect in the spring or following fall – we will discuss in the committee, which all board members are welcome to join!! 
  • 80th anniversary lecture series
    • Clifton interested in booking the CFA again for Akua Naru -> we need to get on this quick, Akua Naru is scheduled to come October 14!
    • PROMOTION! This should be one of our top priorities moving forward, especially for Akua Naru since Clifton is pulling some strings to get her to come back to Wes to give another lecture!
    •   80th celebration events currently planned
      • 10/14 Akua Naru  Albritton 3rd floor
        11/3 Banning Eyre (afropop worldwide) talk in PAC 001 following the Nov 3rd staff meeting (not sure we talked about this yet? Would we prefer to book a separate location or date?)
        • Doing it after staff meeting is good idea
        • Leith will contact Olin Music librarian to see about co-sponsoring
        • We should also in general reach out to clubs about co-sponsoring out events

11/17 Record Fair
12/4 Prof Kauanui – Dylan booked a venue

12/8  Commemorative event/staff meeting – can we book DFC instead of PAC?
(WE STILL NEED TO COME UP WITH ONE MORE EVENT FOR CITY GRANTED MONEY $1,500) Finding a time seems daunting. Maybe we can work it into our commemorative event? 

  • “To be deleted” as seen on studio PCs regarding desktop files, ? Still hoping we can find out who is behind this and prevent them from deleting files indiscriminately
  • Anyone interested in concerts? What’s the music scene on campus?
    • Carina will look into this
  • Executive Meetings
    • Program / Mission Discussion: Ben M
    •  Board Job Descriptions: Do we have a point person, organizing the revision process, who will also make sure to update the descriptions where needed?
      • No point person, but! Everyone look at their board descriptions, send updated version if necessary to Ben/Leith/Dillon so we can get that on the website ASAP
  • Board groupme Is this being used?
  • Email issues? Any to report?
    • Jen still needs a gmail!

4. New Business

Need to conceptualize and organize our 80th commemorative / year end event. 

An event in the DFC with food, invited dignitaries, and some entertainment could be all we need.  Once concern is that this will not be very “community oriented”, limiting the amount of listeners/community that are included.

BM suggests we hire Hartford based international reggae artist Don Minott, to perform, either at our commemorative event or as our town / gown event. Don is a friend of WESU and his positive lyrics tell stories of struggle and activism from a working class immigrant perspective. While its hard to find a musical act that can resonate with our entire staff and community, roots reggae has a way of appealing to a wide range of folks across demographic lines. Reggae has also been associated with WESU in a major way over the last 20 years, as it has made its way into the mainstream (like hop hop once did). 

BY ALL MEANS – LETS HEAR SOME MORE IDEAS! 🙂

5. Other Updates

  • BM will install new CD player in studio a and the new audio amplifier in studio B later this week. 
  • still awaiting for a fix to issues monitoring mic 2 in studio B. 
  • Still waiting for new network equipment from ITS
  • Light the Torch / Budget 
    • Carina is going to WSA financial trainings this week, and after that will start to work through budget stuff/see what other resources might be necessary
  • If we’re going to do staff photo before next staff meeting, we need to send out an email very soon to let community members know so they can plan their schedules accordingly!
    1. Dillon will send out the email
  • For 80th anniversary, Luke is putting together a ~1 hr program on the oral history of WESU through archival materials Leith provided + interviews
    1. If anyone has ideas/is interested in helping out/wants to be interviewed, let Luke know!!
  • We need to send a copy of the program guide to the Argus (once program guide is done)
  • Public affairs – Cormac is waiting on the FCC
  • ** Board has retired to executive session to discuss a personnel matter (about 10 minutes) **
  • Round Up
  • Close

6. Round Up

7. Close

Published by Carina Rosenbach