Board Notes 11/14

Board Meeting 11/14

 

Beth

  • Bandcamp article answers sent in
  • T-shirt design finalized

 

Helly and Ruth

  • Going to get the folder setup w/ Ruth
  • Music directors’ blog post this week

 

Luke

  • More fundraiser promos
  • Teaching interns how to use Adobe Audition

 

Cormac

  • Talked w/ BM about revamping website
  • Stamped some envelopes

 

Xandra

  • Listening to more shows — Reasonably Catholic
  • Conversation with Middlebury Radio representative
    • Collaboration? NESCAC Battle of the Bands?
      • Spring Fundraiser idea, potentially

 

Will

  • Sent out reprimanding email to DJs who didn’t attend staff meeting
  • Sent out signup sheet for fundraiser volunteers
    • Newly added stagehand section
  • Dates for the practical and written exams BUT will not be able to be there
    • December 3rd for the Written
    • December 8-10th for Practicals
  • Staff List:
    • Google Group needs some maintenance, as does Streamrewind with regards to personnel

SALD

 

Jake

  • Mailchimp
  • Posters
  • Sound co-op
  • Live stream
  • Facebook promos
  • Earth House Concert
  • Pledge Drive

 

Babe

  • Budget is in! Time to sit down and mete out the money in the correct places

 

Fundraiser

  • Sound Co-op
    • We need to supply our own amps (they do not)
    • Spotlights?
      • Jake emailed about this but no response
    • There are a few other shows on the 18th so we may not be granted any new requests
  • Noah Baerman supplying own drumset
  • Posters have been going up around campus
  • Dillon trying to organize volunteering — only got a few responses on staffwide email
    • People are signing up for 1-hour shifts
      • Do we need more than 10 at a time?
  • If not a livestream at least some mode of recording
    • Will work on our facebook account, but we need to make sure that the camera is compatible with computers/facebook
    • Meg can supply a camera and tripod!
    • Getting a photographer so that we can make a facebook album
  • Cormac has asked the Argus if we can get a discounted ad in the Friday edition
  • Should be pushing Wesleyan community (friends! Fellow DJs!) to come
    • WesAdmits posts

 

Pledge Drive

  • Tshirt design finalized!
    • Ben M. ready to put the graphic into the pledge form
  • Connecticut residents flyers will be sent out tomorrow
  • Ben meeting with ITS and finance folks on thursday re: moving forward with credit card donation process
    • Probably more suitable for next pledge season

Board Notes 11/7

Board Meeting 11/7

 

Beth:

  • Working on Bandcamp questions
  • Attendance at staff meetings!
  • New shirt designs 🙂

 

Ruth:

  • Conversation with a promoter — expressed disappointment that we’re “only physical” because he has a lot of digital material he wants to send us

 

Helly:

  • How to become digital?
    • Install iTunes on the boardroom computer
    • We can just tell them we now accept digital files as well
    • They send digital copies but we don’t yet have a folder for them to go on the MD computer — easy fix
      • Or the Cloud?

Dillon:

  • Fundraiser
    • Service hours for coming?
      • Larger question: Is this unfair?
      • Anyone working a shift should get in for free

 

Jake:

  • Queen of Jeans show for December 2nd is set! Contract went out tonight
    • Need another WESU-affiliated opener — Boogie Night Sweats? GMC?

 

Babe:

  • Budget approved!
    • The only thing we did not receive funding for was the app — received a suggestion from the SBC to ask the Patricelli center for assistance in this realm
    • Also was suggested that we use a wesleyan.edu email for Amazon Prime to get the student discount

 

Will:

  • Scheduling practical and written exams tomorrow during board hours
  • Sent out service hours form, lots of responses
  • Staff meeting attendance!
    • Mass email to everyone who wasn’t there? Or just the full staff

 

Cormac:

  • Need to talk to Patricelli
    • Ben going to connect us with Michaela Kingsley

 

Luke:

  • Going to start making tons more promos
  • Staff meeting time
  • Broadcast fundraiser?
  • Service hours for interns

 

Meg:

  • Thanksgiving Break coverage

Staff Meeting 11/5 Notes

STAFF MEETING 11/5

 

Beth:

  • Attendance at staff meetings
  • Fun updates: training is done! Let interns be on your show, applying for snapchat geotags, first zine: what’s new @ WESU, music directors blog, on campus concert sponsored by WESU, free form fest
  • Edge of fall fundraiser: t-shirt design is coming, phone drive being considered, start thinking about potential fundraising ideas
    • Important event for fall pledge drive: WESU FREE FORM FEAST + FESTIVAL: come! Buy tickets online! Tell your friends! Advertise! Especially on your show! — its our first fundraising event of the like and we want it to be a successful event

Cormac

  • Fixing technical issues w/ website
  • Snapchat geotag in the works
  • Remember to use Spinitron
  • WESU iOS app in nascent stage

Babe

  • Budget has been submitted!
    • If you have any urgent, last minute requests let me know
  • Board notes regularly posted on the website

 

Xandra

  • Been listening to public affairs shows

 

Luke

  • Play fundraiser promos during your shows
  • Start thinking about and making pledge drive promos
  • Pay attention to studio google calendar
  • Volunteering show and time to sit at phones for pledge drive

 

Jake

  • Fundraiser posters– would love for people to take some from the station and hang them up wherever they feel fit
  • Look out for pr about the pledge drive
  • On-campus concert 12/2/17 Earth House

 

Dillon

  • Record fair recap
    • $1498 raised–record amount! Thanks to everyone who made it so smooth and successful
  • Fundraiser coming up – volunteers needed, keep promoting
    • November 18th!
    • Manning the doors/merch table, scanning tickets
    • Email coming out soon with more details
    • Great way to knock out 4 service hour requirement for the season
    • Keep promoting it on air and with promos
    • Tickets online now

 

Will

-training is over! Scheduling practical written tests for early december

– If you’re hosting an intern, please go through the elements of the practical exam with them so that they can properly prepare

– we’re gonna be doing attendance monthly at staff meetings now! Stay alert!

– gonna send out electronic form where you can fill out service hours, thanks jack for bringing that up

 

Jack

-Ensuring people know how to input their service hours — reiteration necessary

-Subbing for shows — send out an email once you receive coverage so that multiple people do not mistakenly show up!

-Mandatory to respond to any coverage email you send with the notice that you have managed to find coverage

 

Helly

-Music Director’s blog is back up and running! Available on the website

-Will be updated every Monday

-Make sure to play 5 new songs per hour of your show

-There is a shelf in Studio A of curated new releases!

 

Ruth

-Service Hours: 4-6 on mondays

-Help always needed listening to new music

 

Meg

Hey staff!

 

Sorry I couldn’t make the meeting! Thanks for covering shows over Fall Break–I will be sending an email about Thanksgiving Break pretty soon. Students should know that it is assumed they will not be on campus over Thanksgiving break, and I will begin finding coverage for them through a staff-wide email. If you are a student who will be on campus over Thanksgiving, send me an email so I don’t give away your slot.

 

It’s never too early to think about spring programming, so I am busy working on a new and improved application and a way to integrate a large number of new DJs into our schedule. As always, I’m open to suggestions for better ways to run the application process and creative ideas about scheduling. What do you find annoying or tedious? Where could communication be better? There’s always room for improvement. Email me @ program@wesufm.org! I’m in the board room from 4-6 on Wednesdays.

 

Ben

-Fundraiser

-Thank you Jim!

-Keep playing/making new promos

-Scripts available if we want to switch up voices/background music

-Working on a sampler CD/bio page for the acts involved

-New glossy posters coming this week (limited amount)

-Pledge Drive

-Letter hopefully going out this week — going to 500-600 people who have donated in the past

-Fundraiser still the focus but as soon as it’s over and we can assess money raised, we will roll into “easygoing” pledge drive until December

-New Transmitter!

-Going to a few different campus sources to find funding

Board Notes 10/31

Updates:

Beth

-Bandcamp questions! Any contributions desired

-Board Picture

-Another round of program dispersal next week

-Fundraiser concerns are welcome but at this point it’s primarily in the hands of Ben etc.

-We need an App!

-Venmo account?

-Promo/PSA contest after the fundraiser/during pledge drive!

-Signup sheets for staff meetings — need to crack down more/make clear that it’s necessary for students to go

 

Babe

-Last minute requests for the budget are welcome!

 

Dillon

-Tickets are online and at the boxoffice for the fundraiser

-Weird issue where we were charged $250 for the record fair (setup fee) — this was a quarter of our profit from the event

 

Xandra

-Updating stuff

-Listened to a bunch of shows

 

Ruth

-Second blog post is up!!! Yay!!!

-Calls coming in from promoters

-Many people coming in for MD board hours

 

Will

-Sorry he was late — yeah RIGHT doesn’t look very sorry to me

-Training is over!

-Anarchy on Air catchups will happen during board hours

-Scheduling the written exam

-Volunteers needed for fundraiser

 

Cormac

-Now playing tab on the website has been fixed

-Geofilter submitted

 

Jake

-Sending emails to notify local donors about the fundraiser

 

Luke

-6 new fundraiser promos

-Interns have been making pledge drive promos out the wazoo

-Phone banking schedule in the works

 

Fundraiser

-Setlist

-Service Hour ideas:

-Merch

-Doors

-Livestreaming (get a camcorder/tripod)

-Postering

 

Queen of Jeans Show

-December 2nd

-Do we want a merch table?

-Falls during the pledge drive — good way to frame merch purchases

-Board members should try to spend a little time there

 

Board Notes 10/17

 

 

Babe

-Slavei confirmed for fundraiser — earlier in the bill?

-SBC budget request submitted for meeting on Oct. 30th

-Something I learned from doing this: Join our Orgsync!! (https://orgsync.com/75025/chapter)

 

Beth

-Box Office ticket sales almost set up, should be up by end of the week

-WESU Zine in the making

-new MD Blog is up

-let’s talk about board retreat

-bandcamp article

-t-shirt design should be done after fall break

 

Jake

-started planning for fundraiser and phone drive

-booking Dec 2nd show at Earth House, potentially under WESU name

 

Xandra

-started work on Public Affairs standards

 

Dillon

-Box Office Ticket Sales should be up by Monday at the latest

-start work on putting ticket sale link on website ASAP

– ask about vegetarian option on ticket

 

Cormac

-working on snapchat filter for the station

 

Will

-Week 3 of training completed!

-No new trainees

-Make sure to email staff at start of training in coming seasons

 

Jack

-Anyone who need to catch up can come to Jack’s board hours for make-ups

-Still working on fundraiser/food

 

Luke

-interns always help during Luke’s board hours to make promos for pledge drive etc!

-working on pledge drive phone banking schedule to figure out which shows are most effective for phone banking

 

Ruth

-first blog!

 

Helly

– publish hours on blog for promoter contact

 

Meg

-Fall Break Show coverage in the works

Board Notes 10/10

Board Notes 10/10

 

Record Fair a success!

-$1500 in merch/record sales

-Thank you Dillon and Jake!

 

Transmitter Down

-New parts ordered, should be here by the end of the week

 

Fundraiser

-Time to start pulling it together

-Save the date press release/promos

-No alcohol!

Beth

-Solidifying acts for the fundraiser

-Budget

-Let us know if you have any personal items to include

-Trying to book Joy Again for a WESU-sponsored concert!

 

Xandra

-Updating the public file

-Ask for any tasks!

Cormac

-Connecting spinitron accounts with shows in the schedule

-Free to make a snapchat filter!

Ruth

-Two new albums on the MD blog

-Need to figure out the login info

Will

-Week two of training is over!

-No new people at this point

-Massive amount of trainees on Sundays

-Encouraging people to come in for service hours

-Diversity of tasks? We definitely need to brainstorm some new ideas

-Service hour(s) for attending the fundraiser? Is this okay?

Babe

-CFA events: Is there a way to churn out consistent promos on a weekly basis? If so, we might be able to leverage this towards getting on the bill more frequently

Luke

-Ready to make consistent promos for shows on campus

-Possible to stream the Fundraiser on the station?

-Potential issues: -Dead air

-Reggae shows with heavy fanbases are on at this time

-Perhaps an Instagram stream?!?

-Pledge drive promos are in the works in batches

-Sending out a request for popular hosts to open their phones for donations during the drive

Meg

-Fall Break Coverage

-Email going out this week

-Assuming that students will not be able/willing to host

Dillon

-Amazing job on the record fair (our words not his, humble man that he is)

-Record (ha) amount of money made

Jake

-Also amazing job!!!!!!

-Money came through for Queen of Jeans show in December

-WESU presence at these shows — banner, merch table, name in facebook event, door shifts?

-Need to check with concert committee re:t these guidelines

 

Pledge Drive is approaching

-New tshirt/bumper sticker design in the works

-Board promo contest!

Board Notes 10/3/17

Board Notes 10/3

Beth:

  • Boxoffice
  • Reached out to a band about a possible WESU concert
  • Potential acts for the fundraiser
  • New shirt design in the making!
  • WESU 2017 Google Folder has all the necessary board documents
    • Event Ideas — brainstorming space for event ideas, bands to bring, etc.
  • Look at the board notes during the week for projects and to ensure forward motion!
  • What’s New @ WESU Zine! Take the last few mins at each board meeting

 

Cormac:

  • Spinitron schedule was not showing up on website — now shows up on the specific page but not on the “listen” sidebar

 

Xandra:

  • Possible program with Center for Prison Education?
    • Something to think about if not immediately plausible — ways to serve the incarcerated community

 

Ruth

  • Figured out how to chart Spins

 

Babe

  • Now posting board minutes on the website

 

Meg

 

  • New shows are great!
  • Sharing shows at the meeting was great — good ways to encourage people/suggestions for contributors?
  • People might be encouraged by more people contributing/more emails
  • Come up with a general template for people to consider when sharing — 4-5 questions

 

Luke

 

  • Post-it note now on computer detailing how to find the newer promos/PSAs

 

    • There is a specific Fall 2017 promo folder
    • More PSAs
    • Fundraiser promos can’t be made until we have a little more info — aim for Friday?

 

Jack

  • Where are we sharing the email from (email)
    • People are welcome to print their own but we don’t have the printing capacity to do it ourselves

 

Jake

  • Facebook countdown for record fair has been live for a few days
  • Posting in WesAdmits Facebook pages
    • Ad in the Argus this week
    • Aural Wes responded to a request for a post, Wesleying still in the works
      • What’s In My Bag? (Aural Wes Record Fair feature)
    • REach out to Middletown Eye/Press for Ads
  • Met with concert committee — seeming hopeful for a WESU Queen of Jeans show

 

Helly

  • MD Blog — top album picks of the week
    • Need the login information
    • 3 New trainees expressed interest

 

Dillon

  • Thanks to everyone who helped with Record Fair
  • Posters all over campus up by noon tomorrow
    • Aiming for Main St. as well
  • Reaching out to trainees to gauge interest for jobs
    • 10+ people for setup and breakdown
    • Full DJ lineup
    • 2 people needed at merch table throughout the day
  • Need a post with the DJ schedule
  • Need to talk to the box office about the Fundraiser
    • Max number of tickets we want to sell?
    • Door sales?
    • Reserve tickets?
    • Tiered pricing for students/faculty/community members?

 

Will

  • Week 1 of training is in the books!
  • Ways to make training less monotonous?
    • Station walkthrough with Luke?
  • Sent out a list of hosts willing to take interns/board hours list for service hours

Ben M.

  • Board emails: we should ideally all be using/distributing @wesu.org emails
    • Try and figure a game plan for returning to this as opposed to having some @gmail and some @wesu
  • Merch!
    • New color/shirt combos for fall pledge drive in place of having to scramble for new designs — would have to be within a week or two if the latter as to not sit on sending out program guides
  • Pledge Drive: No hard dates yet but sooner rather than later
    • Target most-listened to shows for donation phone banks
    • November is fundraising month!
    • Aiming for $20,000
  • Transmitter
    • Still on 1500 watts — a few problems remain
    • Also a problem with the audio processor

 

~FUNDRAISER~

  • Solidify a Name
    • Working name: Dinner and a Show
      • “WESU Everything Show”
  • Figure out pricing
    • La Boca event was $25, students at $10
      • Box office takes $1.05 off every paper ticket sold
    • Room capacity is 205 people
    • Marketing to donor list/people who came to last year’s event
  • Host/MC
  • Acts
    • 7 so far, with feelers out to quite a few people
    • Nonmusical acts?
    • Hoping to finalize by Friday, doesn’t mean we can’t add more but good for promotion/putting together a bill

Staff Meeting 10/1/17

Staff Meeting 10/1

Dillon:

  • Record fair this sunday
    • 10-4
    • Looking for volunteers
    • Breakdown: 4-5pm
    • Setup: 9-10am
    • Drivers needed
    • Promos!!!! Make them and play them

Helly

  • Label ideas welcome

Meg

  • Program guide printed!

Cormac

  • Streamrewind/Spinitron accounts

Jake

  • Blurbs on the WESU facebook page for individual shows

Luke

  • Fundraiser promo ideas needed
  • General show promos too!

Ruth

  • Loooking for music label help

Xandra

  • Friday board hours

Ben M.

  • “Un-props to the transmitter for breaking”
    • Working off a small transmitter on loan
    • Definitely affecting our range
    • Hopefully fixed by the end of the week
  • Record Fair
    • Important biennial event — brings a dozen vendors from the tri-state area
  • Fundraiser
    • November 18th, “Dinner and a show”
    • Nail down the menu this week
    • Few acts secured already
    • Need people to work the door if we want to avoid the willcall fee from the usdan box office

Board Notes 9/26/17

Board Notes 9/26

Beth:

  • Sexual Harassment policy is set
  • Fundraiser
    • focus on community members
    • Caliber of Acts — we don’t want more than 3 or so
    • We gotta talk to Ben
  • Training
    • Look at the sheet and see what times you might be able to help!

Babe:

  • Tech: the streamrewind calendar needs to be updated — Getting a couple complaints/there are empty spots right now

 

Will:

  • Training starts Thursday!
  • Emailed DJs asking to host
  • No Amanda Palmer :/

 

Meg:

 

  • 🙂

 

 

Xandra:

  • Guidelines/Policy for Public Affairs shows
    • Thorny “free speech” argument
    • Way to structure what we’re looking for in this particular arena
    • Make a google doc for people to throw ideas in — make something formal after the record fair/fundraiser

 

Helly:

  • Board hours change

 

Ruth:

 

  • 🙂

 

 

Jake:

  • Queen of Jeans: Female led rock band
    • Asking for 1-2thousand but less if we can’t afford it
    • Do we want in on this? YES!

 

Dillon:

  • Record fair
    • Coming up in a week and a half!!!!
    • All DJs lined up to spin during the event
    • have a good number of volunteers for set up / break down, sent out another email to try to get more
    • Flyers finished, time to start putting them up around campus / main street!!
    • Still need promos for the event – either board or staff members
    • more posts on facebook leading up to event, do we have ads lined up for argus / campus media outlets? If not, we should try to get some
  • Fundraiser
    • What exactly is the name of this event?? Starting time = 5pm?
    • Confirm things I brought up in email I sent for ticket pricing
      • 6pm start time
      • Ticket pricing
        • $25 community, $10 student
      • Max # tickets we want to sell
        • 100 student, 100 community (can adjust numbers flexibly)
      • # of reserved tickets for board / staff members, special guests, etc (?)
      • Door sales?
      • Need volunteers to take tickets at the door
      • NEED a smartkey for ticket income -> no idea what this is, hellllllllp
    • 10-12 acts

 

Cormac:

 

  • Fixing streamrewind calendar
  • Going to send email out to wesu_staff requesting them to sign up for spinitron, streamrewind

 

 

Luke:

  • Show Promos
    • Going to send out some encouraging emails
  • Record Fair Promos
    • Made a few!
    • Sending out an email to encourage people to make their own/get the word out
  • Promo as service hour
  • Clearing old promos
    • Make a folder with specific ones to use

Board Notes 9/19/17

Board Notes 9/19

Babe:

  • Student Groups Fair: This friday, 2-5 outside Usdan! Things to bring:
    • Speakers for livestream
    • Signup sheet
    • Merch?
    • Zine?
  • Followup interest meeting SET for 7-8pm the following Monday (the 25th) in PAC 001
  • Wild Wild Live band suggestions wanted/welcome!
  • Do we need to send out an email about recording levels? Have noticed last 2 shows there were a few gaps

Xandra:

  • Updated public affairs catalog from the summer
  • Middletown Youth Radio

Ruth:

  • Going through music catalogue
  • CD player in board room broken

Will:

  • Revising training manual (including sexual harrassment policy)
  • Dates for training (Jack helping out on Thursdays)

Luke:

  • Made a couple of PSAs
  • Pushed promos into one folder called “Fall 2017 Promo”
  • PSA CDs (burn some PSAs onto them)
  • Send out email to encourage 100% show promos
  • Promos for Record Fair and Fundraiser

Meg:

  • Sent out individual emails to people who didn’t fill out sexual harassment policy; 3 people still haven’t responded

Helly:

  • Accidentally booked Lawntalk on Sat Nov 18 for Earth House – will attempt to change
  • Lawntalk most likely will not play at fundraising event

Jack

  • Ready to go with food
  • Need access to the box office for fundraiser

Dillon:

  • Fall Record Fair
    • 10am-4pm (first hour is early bird)
    • Sent out first email to staff about volunteering for set up / break down
      • personnel -> once training starts, plugging record fair volunteering for service hours would be super helpful
    • Half of DJs lined up for the event
    • Flyers almost done – 1 ready to go, 2 being photoshopped
      • Need distribution via wesu website, facebook page
    • Promos for the event
      • Board and general staff if they want to make some?
        • Possibly another plug during training?
    • Need ad in Argus, Wesleying, AuralWes
    • Need facebook events page
    • Need transportation (Jake and Beth have minivans)
  • Fundraising Event
    • Need to decide on what type of show we’re doing
      • can’t solidify entertainment until then
    • Selling tickets in the Usdan box office and online for students / community
      • Price -> $5-$10 students? $20 community members
    • Ben and I made a long list of potential acts (community and student), other ideas definitely welcome!
    • PR: Need facebook event – put it out 1 month before; Need posters around Middletown and Wesleyan; Luke can make promos
    • Buttonwood Tree -> they have list of people playing gigs
    • Hand out awards (e.g. most loyal member of station)
    • Entertainment Acts
      • Joy Again: small, young indie band (beth talked to them after a show and they said they’d love to come)
      • Lawn Talk: ex. Pres of WESUs  (ethan hill) current band in philly. All wes alums. Saw them this summer and were so fun. They are touring in november and want to stop here.
      • Noah Bearman (?)
      • Ronnie Arbough (?)
      • Amanda Palmer – Will has friend in her class
      • Music department members
      • Pres. Roth (piano)???
      • Use community / donor network
        • Buttonwood tree, look at their schedule for comedy troupes
        • Charlie Neville
        • Other reggae acts -> sing with a DJ?
      • Student
        • Classical pianist staff member (student)
        • Reggae singer -> JDC band  (friend of dj derrick morris)
      • Student groups
        • A capella groups
        • Improv / stand up crews
      • Student bands -> acoustic or small / quick setup
        • Marching band?
      • Henry Hall
      • Hip hop acts??? (on campus, in community?)
      • Turn table performance -> burk ziggler (on staff) and erune ranganathan
      • Reach out to rob from homegrown
        • Belle of the Fall (americana duo)
        • The Balkan brothers
      • Art farm, circophany (theater group?)
        • Pr advantage for them
      • Dar williams -> multi-grammy winning folk singer
      • MASH acts – look at lists
      • Reach out to Bill Revil -> folk
        • Does tons of ticket give aways and interviews with artists
          • We do tons of promotions for them
        • Pick brain for ideas
          • Sputin divel (?)
      • Connecticut oldies club -> reach out???
      • Wax museum with jim santabarbara -> has big oldies people on for interviews
        • Can directly contact with artists
        • Looking for people to come out for 1-2 songs as a donation to WESU
        • Fred Paris??? For one song??
      • Pastor monts -> gospel choir director at Wes
        • If he could put on a small ensemble together….

Jake:

  • Sent out emails regarding publicizing shows

Cormac

  • Fixing streamrewind schedule, Spinitron schedule, website

Beth

  • Sexual Harassment policy
    • Grey area in policy is questionable – should be “WESU has a zero tolerance policy of sexual harassment”
    • Suspension of person accused pending investigation
    • “At minimum, the violation will be recorded and filed by the Personnel Director” could be changed to “The accusation, regardless of outcome, will be…”
    • Show up 30 min before next board meeting (Sept. 26) to help rewrite policy